Legal Secretary/assistant Part Time

7 months ago


Newport, United Kingdom Harding Evans Solicitors Full time

If you're an experienced Secretary/Assistant looking for a new challenge within a welcoming team, we have an exciting opportunity for you in our Wills & Probate team.

The post holder will provide secretarial and administrative support to the fee earners including the tasks below:

- To support fee earners by ensuring all routine administrative processes are managed along with managing diary commitments.
- To prepare correspondence through audio typing and word processing.
- To deal with routine post, drafting straightforward replies as appropriate.
- To administer filing relating to Wills and Probate matters including daily filing, opening, closing storage and retrieval of client files.
- Resolving debit or credit balances on files enabling them to be closed, completion of file closure workflow and file closure checklists.
- To ensure protocols are in place to protect the confidentiality of both the firm’s and clients’ documentation and information.
- To take minutes of meetings and circulate as appropriate.
- To prepare mail and enclosures for dispatch.
- To ensure that all necessary photocopying is carried out.
- To provide support to other secretaries as required.
- To attend to clients in person or on the telephone, providing support in a professional and friendly way and ensuring the firm’s standards for client care are maintained.
- To deal with clients queries whenever possible and referring matters to the fee earner as and when necessary.
- To use the firm’s case management system to open cases, manage cases, undertake client, matter and document searches, conflict checks and ID checks.
- Independent completion of standard forms such as Lasting Powers of Attorney, standard notes and standard template letters ensuring attention to detail at all times.

Competitive salary offered

**Job Types**: Part-time, Permanent
Part-time hours: 21-28 per week

**Benefits**:

- Company events
- Company pension
- Health & wellbeing programme
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person


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