Legal Secretary

4 weeks ago

Newport, United Kingdom DAC Beachcroft Full time

Job Introduction We are looking for a Legal Secretary to join our Operations Hub, supporting our secretarial team as well as lawyers within the Claims Solutions Group. This role will be a mixture of home and office working. This role will suit someone who has some previous secretarial experience and will be confident supporting a large team of people. The varied workload includes document collation, billing, dealing with finance queries and payment requests, some diary management and paper filing. This is a really exciting opportunity for someone looking to develop a career as a Legal Secretary within a supportive team.
**What you will do**
- Preparing correspondence and documents from digital dictation alongside proofreading speech recognition dictation
- Answering/making telephone calls
- Managing the case management system (as appropriate)
- Keeping case files organised and logical
- Preparing documentation bundles and use of e-bundling software (where appropriate)
- Setting up of new files/archiving of files
- Filing, photocopying, scanning and faxing
- Use of clients external systems for downloading and uploading of documents
- Checking of notification in-boxes and/or homeworker in-boxes
- Copying disks
- Use of encryption software
- Assisting with the planning and booking of travel arrangements whilst supporting on cost-saving initiatives
- Assisting lawyers with admin tasks e.g. expenses, diarising meetings etc, ensuring Lawyers are updated in relation to deadlines for work
- Regularly liaising with lawyers within the team and STL to keep them updated as to workflows
- Booking client meetings
- Assisting with ad-hoc business development and communications activities to include but not limited to producing branded presentations and team sheets in PowerPoint, mail merges in Word, spreadsheets in Excel, client contact reports, printing and collating delegate packs and possible meeting and greeting of delegates
- An understanding of financial administration e.g. understand financial cycle of bills appropriate to external client, to keep accurate financial data when using the case management system and maintain bills in a logical and organised manner (where appropriate)
- Ensuring client contact information is kept up to date and data is accurate
- Share knowledge within the team relating to any changes within external client set ups e.g. client contacts leaving/joining the client
- Advising Accounts/IT of any change of address/telephone numbers/change of name of any external client so that databases are updated

**Who you are**
- Previous secretarial experience is required ideally in a legal environment
- Audio typing experience is required
- A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
- Must have good IT skills, particularly in Microsoft packages
- Demonstrable ability to multitask
- Ability to prioritise a full workload under pressure and the ability to work independently
- An excellent eye for detail with a concern for quality and accuracy
- Ability to communicate clearly and concisely orally and in writing
- A focused client service approach
- Team oriented and collaborative approach with a flexible, can do attitude
- Demonstrates alignment with the Firm’s Cultural Principles (Clear, Creative, Determined and Supportive).

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