Part Time Administrator

2 weeks ago


Belfast, United Kingdom RBH Management Full time

**Job Ref**:RBH14161

**Branch**:The Foundry Belfast

**Location**:The Foundry Belfast

**Salary/Benefits**:Competitive Rate of Pay + Great Benefits

**Contract type**:Permanent

**Hours**:Part Time

**Shift pattern**:Insert shift pattern/flexible arrangements if any

**Hours per week**:20

**Posted date**:15/05/2024

**Closing date**:17/06/2024

**JOIN OUR FAMILY**:
At RBH, we believe our people are our greatest assets and understand the importance of putting them first. Our commitment to diversity in the workplace, health wellbeing, sustainability, and individuality sets us apart from our competitors and is one of the reasons why we are rated among the Top 30 Best Places to Work in Hospitality We are passionate about the industry and always on the lookout for new talent to join us on our journey.

**THE ROLE**

We are looking for a **Part Time Administrator** to joinThe Foundry
- New opening In this role, you'll be responsible for general administration, while also playing a key role in keeping our vibrant culture alive. If you're passionate about hospitality, people, and making a difference, we'd love to have you on our journey.

This position is incredibly varied and perfect for someone with an interest in both admin and finance. As the administrator, you'll be responsible for day to day admin and finance administration. With support from the Hotel General Manager and the Cluster HR/Finance team, you'll have a unique opportunity to contribute to both the financial and people aspects of our dynamic hotel environment.

**What You'll Be Doing**

Reporting to the General Manager, your main responsibilities will include:
**Morning Revenue Review**:
Start your day by reviewing daily revenue, ensuring the accuracy of all data, postings, and cash control.

**Financial Operations**:
Dive into the financial aspects of the hotel by managing invoices, accruals, and purchasing. You'll ensure accurate invoicing and cost accruals for monthly PL production while keeping an eye on the hotel’s financial results and understanding how your performance impacts them.

**Credit Management**:
Calculate and manage overdue accounts daily, reporting to the General Manager, and conduct credit checks for any new accounts/enquiries.

**Additional**
- **Revenue Reporting**: Daily revenue reporting and recording as per the hotel checklist.
- **Data Accuracy**: Ensure the accuracy of all data, postings, and cash control.
- **Weekly Summary**: Complete the Weekly Business Done summary.
- **Financial Assistance**: Assist with all financial aspects of the hotel.
- **Hotel Financial Results**: Understand the financial results and how your performance impacts them.
- **Invoice Handling**: Handle invoices and make appropriate accruals for accurate PL account production.
- **Proactive Purchasing**: Proactively manage purchasing to ensure accurate monthly accruals.
- **Invoice Coding**: Code invoices and maintain the 'invoice control sheet.'
- **Overdue Accounts Management**: Manage overdue accounts and report to the General Manager.
- **Credit Checks**: Conduct credit checks for new accounts/enquiries.

**GOOD TO HAVE**
- Ideally, at least 12 months of customer service experience, preferably in hospitality.
- Solid administration and/or a finance background with at least 12 months of experience, fully proficient in Word and Excel.
- Clear communicator with strong oral, written, and numeracy skills.
- Able to work well under pressure and adapt to business needs.
- Honest, trustworthy, and able to provide personal/work references due to access to cash and guest rooms.

**WHAT WE OFFER**:
You will have access to a benefits package that we believe truly enhances our culture:

- **Discounted Room Rates**: For you and your friends family.
- **Extra Holiday**: An extra day's holiday for your birthday.
- **Pension Scheme**: For financial security.
- **Free Meals on Duty**: Saving you over £1000 per year
- **Acces to health wellbeing programmes**:

- **Development opportunities**:

- **Cycle to work scheme**:

- **Access to wagestream**

**More info**
- Full time role
- Monday-Friday
- On property position
- Recruitment process/1st stage interviews will commence w/c 20th May
- For more details, please call the hotel directly.

**EQUAL OPPORTUNITIES**:



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