Executive Assistant

3 weeks ago


Leeds, United Kingdom Jo Holdsworth Recruitment Full time

Executive Assistant

£45,000 - £48,000

Leeds city centre

Hybrid working

An excellent oppotunity in Leeds, my client is looking for an experienced Executive Assistant on a permanent basis. The main duties of this role will be to provide comprehensive, confidential and proactive support to the CEO, ensuring the CEO office is wellrepresented and efficient. The role is working in a friendly and supportive environment based in Leeds City Centre.

The role:

- Monitor the progress of projects on behalf of the CEO, contributing to key project management activity and highlighting any concerns that threatens business progress.
- Schedule and take minutes at Executive Board meetings, managing the annual agenda plan to ensure agendas and papers are delivered on schedule, with appropriate records being made and actions are followed up as required.
- Act in a professional manner when dealing with internal and external stakeholders, correctly prioritising matters on behalf of the CEO, acting in a timely manner, pre-empting meeting discussions to assist the CEO in achieving key deadlines.
- To prepare reports on behalf of the CEO, ensure the timely production of quality documents and presentations as required, in terms of conducting research, analysis and drafting.
- Fully understand the business calendar, reporting structures and meeting structures and to implement / operate the appropriate administration to effectively support it.
- Manage the annual budget for CEO’s office, monitor expenditure, raising purchase orders and reconcile spend on a company credit card.
- Be responsible for the authorisation of planned absence / holiday etc. for the Executive Board, ensuring sufficient cover during key periods of absence.
- To support the CEO with building their external profile, including developing a conferences and events calendar, ensuring the CEO’s availability to attend key industry events.
- Experience working at CEO level
- Project management skills
- Fast and accurate typing
- Diary management
- Report writing skills
- Accurate minute taking skills
- Excellent verbal and written communication skills
- Able to work effectively when under pressure and able to handle a number of tasks simultaneously

(Jo Holdsworth Recruitment - Recruitment Agency)


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