Executive Assistant

1 month ago

Leeds, United Kingdom Headway Recruitment Full time

**Remote Executive Assistant to CEO (temporary, possibility of permanency depending on location)**

**Ideally applicants will be based in Leeds, Manchester or the Liverpool area. Some travel maybe required to either Saltaire or Ellesmere Port on occasion.**

As a Group Executive Assistant to the CEO, you will play a crucial role in providing high-level administrative support and managing the day-to-day operations of the CEO’s office across all Group companies.

As a key point of contact for all Group Executives, Investors and internal and external stakeholders, the incumbent must be able to operate at all levels of experience and have the flexibility and passion to manage the CEOs office always ensuring a seamless coordination and efficient workflow.

This position requires a proactive approach, exceptional organisational skills, attention to detail, and the ability to maintain strict confidentiality while handling sensitive information.

Key Responsibilities:
**Executive Support**
- Manage the CEO’s schedule, including calendar management, coordinating meetings, and arranging travel itineraries, ensuring optimal time management and prioritisation of tasks.
- Prepare meeting materials, agendas, presentations and minutes, ensuring accuracy and timely distribution.
- Be the liaison point between all EPG company MDs/Executives, freeing up the CEO wherever possible to focus on strategy.

**Relationship Management**:

- Build and maintain effective relationships with key stakeholders, including board members, senior executives, customers (where appropriate), and external contacts.
- Act as a representative of the CEO in their absence, representing their interests and maintaining a professional and positive image both internally and externally.
- Facilitate effective communication with collaboration across departments, ensuring information flow and alignment with organisational objectives.

**Project Management**
- Co-ordinate and oversee special projects, initiatives and strategic priorities assigned by the CEO, working closely with relevant teams to ensure successful execution.
- Conduct research, collect data, follow up on action items, and provide regular updates to the CEO and other stakeholders.
- Communication and Information Management
- Draft, proofread, and edit correspondence, reports, presentations, and other documents to ensure clarity, accuracy, and adherence to the CEO’s style and preferences.
- Manage the flow of information into and out of the CEO’s office, including disseminating internal communications from the CEO, managing incoming requests, and preparing outgoing communications.
- Stay informed about industry trends, market developments, and relevant news to provide timely updates and insights to the CEO and Group executives.
- Proactively develop and manage a calendar of internal communications activities for the CEO and Group executives.
- Draw up a CEO social media protocol and assume responsibility for CEO’s Linkedin profile management and sharing of/commenting on external stakeholder posts.

**Confidentiality and Discretion**
- Handle highly confidential and sensitive information with utmost discretion, always maintaining confidentiality and professional ethics.
- Maintain an up-to-date understanding of EPG policies, practices, and industry regulations to ensure compliance and confidentiality.

**Essential**
- Experience within a similar role
- Discretion and confidentiality.
- Strong organisational and time management skills.
- Self-starter with a proactive approach.
- Ability to work under pressure and meet targets and deadlines.
- Flexibility and ability to respond effectively to changing priorities.
- Excellent interpersonal skills.
- The ability to communicate at all levels, both verbally and written.
- Sound decision-making.
- Good level of competence in Microsoft 365 specifically Excel, Word, PowerPoint, Outlook and SharePoint.

**£35,000-£40,000 DOE**

**Hourly rate £17.95- £20.51 DOE**

**Monday - Friday 37.5 hours per week (between hours of 8-6)**

**Approx. 13 weeks

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