Executive Assistant

3 weeks ago

Bristol, United Kingdom The Sustainable Food Trust Full time

**Job title**: Executive AssistantSalary band: £26k to £34K (depending on experience)Type of contract: Permanent full or part-time contractLocation: Working mainly remotely or from SFT’s Bristol office. Regular travel

**to Bristol will be required if based elsewhere.Reporting to**: The Executive Assistant to the Executive Director

**Position summary**:
We are recruiting an Executive Assistant to support the Chief Executive with his busy schedule
and provide administrative support to the Global Farm Metric Director and wider team. This is
an exciting opportunity to take on a varied role at the heart of the Sustainable Food Trust,
assisting the CEO with diary, inbox and travel arrangements and contributing to key projects
and events.

We are seeking a proactive team worker with an eye for detail. The role will require combining
excellent communication and organisation skills with a flexible working approach and the
ability to remain calm under pressure. A high level of IT competency, including the ability to
adapt to new systems, will be valuable.

We are looking for someone who is committed to the ethos of the Sustainable Food Trust. The
exact nature of the position will depend on the individual recruited.

**Key responsibilities**:
Support the CEO with diary management, strategically organising his time, ensuring he is
briefed prior to meetings and that follow up actions are carried out.

Support the CEO with inbox management, acting as a first point of contact and dealing with
correspondence promptly and appropriately.

Coordinate domestic and international travel logistics for the CEO and other team members
as required, including arranging transport and accommodation, creating itineraries and
processing expenses.

Support the Global Farm Metric Director and GFM team with meeting coordination and
logistics.

Take minutes in key meetings and keep track of action items.

Assist with SFT events, including preparing guest lists, managing invites and RSVPs,
responding to attendee inquiries, venue liaison and on-the-day coordination.

Provide administrative support to aid the delivery of project work and strategic goals
across the SFT.

Carry our other tasks as may be reasonably regarded as falling within the requirements of
the role, including support of the wider management team.

**Note**: The job description does not form part of the contract of employment but
amendment.

**Person specification**:
Essential

**Qualifications**:
Educated to A-level or above, or equivalent experience.
GCSEs in Maths and English at Grade C or above, or equivalent.

Experience

Previous administrative experience.

Experience of working in public-facing roles and relationship-building.

Skills and abilities

Strong communication and interpersonal skills, with the ability to act with tact and diplomacy
as an ambassador for the SFT.

A flexible working style and the ability to adapt to changing priorities and remain patient and
calm under pressure.

Excellent organisation and time management skills.

Ability to work effectively both independently and as part of a team, using initiative and
judgement to prioritise a diverse and dynamic workload.

Attention to detail and a high level of accuracy.

Excellent IT skills, including a good working knowledge of MS office software and the ability

Strong proof reading, editing and typing skills.

Ability to handle confidential information with discretion.

Other

Commitment to equal opportunities and diversity and experience of implementing good practice.

Commitment to SFT principles and ethos.

Desirable

Experience

Experience of working as a PA or EA to senior management.

Knowledge or experience in the food, farming or environment sectors.

Experience of using Daylite or similar CRM software.

Experience of using Mac systems.

Event organisation experience.

Project management experience.

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