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Business Administrator

4 months ago

Faversham, United Kingdom Total Sports Coaching - Swale Full time

ADMINISTRATOR
JOB TITLE: Administrator/PA

Total Sports Coaching (TSC) Swale are a growing company based in Faversham, Sittingbourne and Sheppey delivering sports coaching sessions in schools and community. As a company we are constantly growing and we now have the need for an administrator to work alongside the current staff.

**1.** **Purpose of Post**

The main purpose of the role is to carry out a wide variety of administrative tasks to ensure the smooth running of Total Sports Coaching Swale.

**2.** **Key Areas**

Your duties will include but will not be limited to:
Admin Duties
- To carry out a wide variety of administrative duties to ensure the smooth operating of the businesses.
- Keeping registrations up to date and organising register packs for events, coaching sessions and other programmes
- Updating online shop with sessions and information
- Monitoring sales and payments into the businesses, as well as contacting any customers who owe the business.
- Organising events
- Dealing with orders for products and services
- Invoices and expenses
- Rota and allocating staff
- To develop and maintain effective and positive working relationships with all staff, partners and community organisations.
- To agree to abide by all of TSCs codes of conduct, rules and dress code
- To undertake other duties and responsibilities as required from time to time to ensure the successful running of TSC
- Photocopying, printing and preparing documents, filing and shredding.
- Organise and maintain stationary and equipment
- Organise travel and accommodation for staff and other external contacts
- Managing data
- Arrange training for staff members and in house events
- Sort and distribute incoming and outgoing post.
- Any other duties that help the running of the businesses.
- Taking care of incoming money and banking, as well maintaining petty cash.
- Organising DBS checks for staff (You will be required to attend training in order to do this).
- Gathering feedback from customers.
- Liaising with Franchisees and ensuring smooth operation of the franchise’s.

**3.** **Key Skills**

**Essential**
- Administration experience
- Competent with Microsoft Office, Outlook and Excel.
- Discrete and trustworthy as you will be part to confidential information.
- Good oral and written communication skills.
- Good organisational skills and the ability to multitask.
- Clean DBS check.
- Ability to be proactive and take initiative.
- Ability to research and produce reports

**Desirable**
- Related Degree
- Experience of being an Administration Manager
- Some experience of HR
- An Understanding of social media
- Competent with Microsoft Powerpoint and Publisher

**4.** **Responsible To**

Responsible to the Area Manager

**5.** **Other Areas**

As the post involves working with children and young people, the post holder will be required to undergo an enhanced Criminal Records Bureau Check.

**6.** **Salary & Times of Work**

This is a part time, term time only contract with 1 day per week in school holidays. (39 weeks per year).

Start date is June 26th 2023.

Salary is £10.50 to £11.50 experience dependant, this is initially for a fixed contract of 6 months, with potential to extend into a further contract.

**7.** **Place of Work**

The main office for the businesses are run from the Managers personal property. This is something you must be comfortable with and respectful of the property and environment. This will be your main place of work although at times you may need to attend events, coaching sessions and visit schools in your administration duties.

**8.** **Application Process**

Part 3 - Interview.

**Job Type**: Part-time
Part-time hours: 12-15 per week

**Salary**: £10.50-£11.50 per hour

**Benefits**:

- Free or subsidised travel
- Sick pay

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 17/06/2023
Reference ID: TSC Swale - Admin
Expected start date: 26/06/2023