CEO Office Administrator

7 months ago

London, United Kingdom ZSL Full time

**Purpose of the role**:
As our CEO Office administrator you will play a pivotal role in supporting the CEO and helping him lead ZSL effectively. You will help create an operation where efficiency, organisation and enthusiasm come together. You will work closely with the CEO and his Executive Assistant as part of a small, happy and mutually supportive team. You will be an integral part of supporting the conservation charity from the very heart of the organisation.

Key responsibilities:

- Master of multitasking: Juggling various responsibilities with finesse, you’ll handle a spectrum of tasks including supporting the management of the CEO’s diary, coordinating internal and external meetings and handling the CEO’s daily travel needs.
- Guardian of productivity: You’ll be the go-to person for streamlining processes to make the CEO’s office more efficient and enjoyable.
- Ambassador of Hospitality: Your welcoming demeanour will make every visitor to the CEO’s office feel like an honoured guest, whether it’s a donor, supporter or team member, your hospitality will create a warm and inviting atmosphere.
- Event maestro: Your event planning skills will leave our stakeholders feeling well looked after and excited to be holding their meeting, workshop or away day at our zoos.
- Problem solver extraordinaire: Your knack for finding creative solutions will ensure any hurdles are transformed into opportunities.

**About You**:

- Previous Personal Assistant experience OR proven experience managing complex competing diaries at an executive level
- Excellent interpersonal skills and communication
- Excellent attention to detail
- Management of simultaneous tasks
- Ability to work at pace with a friendly and proactive attitude
- Solutions focussed, able to come up with new and improved ways of doing things to promote efficiency
- Ability to plan, organise and prioritise workload
- Self-motivated and independent worker in addition to being a good team player
- Being a problem solver in a fast paced and rapidly changing environment
- This position will be predominantly London Zoo site based with travel to sister site Whipsnade Zoo on occasion. Some adhoc remote working may be possible, depending on business needs

**About Us**:
We’re ZSL, an international conservation charity. Through our unrivalled animal experts in our two zoos (London Zoo and Whipsnade Zoo), the work of our pioneering scientists, our dedicated conservationists, our purpose is to inspire, inform and empower people to stop wild animals going extinct. Our vision is a world where wildlife thrives and we’re working every day to achieve this. From investigating the health threats facing animals, to helping people and wildlife live alongside each other, we are committed to bringing wildlife back from the brink of extinction.

**What do we offer?**

At ZSL, we are proud of our approach to employee benefits. Our benefits include:

- Our vision and purpose - you’ll work alongside colleagues who are passionate about science-led conservation, knowing that you will help us to inspire, inform and empower people to stop wildlife going extinct
- Pension scheme - we offer a generous pension scheme with up to 12% contributory pension
- Flexible working - talk to us about your flexible working requirements and we will do everything we can to make sure you work in a way that suits you
- Holidays - 25 days annual leave allowance, plus UK bank holidays
- Wellbeing - access to a blended programme of wellbeing initiatives, including confidential access to our 24/7 Employee Assistance Programme
- Life assurance - eligible employees will be enrolled in ZSL’s life assurance scheme from their first day
- Complimentary tickets - annual allocation of Whipsnade Zoo and London Zoo tickets, with a 30% discount in online and retail shops
- Cycle2Work - our cycle to work scheme enables you to lease a bicycle
- Season ticket loan - we offer an interest free loan for eligibly London-based employees to buy a season ticket for travel between home and work
- Family friendly policies - we offer enhanced maternity, paternity, and adoption packages

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