CEO Office Associate

7 months ago

London, United Kingdom Contentive Full time

The CEO Office Associate at Contentive plays a pivotal role in providing essential support to the Chief Executive Officer (CEO) and the management team. This position is responsible for a wide range of administrative and organisational tasks, contributing to the efficient operation of the CEO's office. The CEO Office Associate must maintain the highest level of professionalism, confidentiality, and attention to detail.

**Key Responsibilities**:

- **Executive Support**: Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, screening calls, and handling correspondence.
- **Communication**: Act as a central point of contact between the CEO and internal/external stakeholders. Ensure that communication is clear, timely, and aligned with the CEO's priorities.
- **Travel and Logistics**: Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. Manage expenses and reimbursements.
- **Meeting Preparation**: Prepare materials for meetings, including agendas, presentations, and reports. Take meeting minutes and track action items for follow-up.
- **Confidentiality**: Handle sensitive and confidential information with the utmost discretion and integrity.
- **Project Management**: Assist in managing special projects and initiatives on behalf of the CEO, ensuring that they are executed effectively and efficiently.
- **Event Coordination**: Organise and coordinate company events, conferences, and executive gatherings. This includes logistics, scheduling, and attendee management.
- **Documentation**: Maintain and organize important documents, records, and files related to the CEO's office.
- **Research**: Conduct research and compile data on various topics as needed to support decision-making and strategic planning.

**Qualifications**:

- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to work under pressure and handle multiple tasks with efficiency.
- Strong interpersonal skills and the ability to work effectively with individuals at all levels.
- Exceptional problem-solving abilities and attention to detail
- Experience working in a fast-paced, dynamic environment.
- Familiarity with project management tools

**Our culture**:
Our culture is inclusive, modern, friendly, smart and innovative - we seek to employ bright, positive thinking individuals with a can-do attitude. Our people enjoy challenging themselves to be the best at what they do - if that sounds like you, you'll fit right in

**Our values**:

- Passionate
- Flexible mindset
- Humble and Social
- Curious
- Accountable
- Diverse and inclusive.

**About Contentive**

Contentive is reinventing B2B media and events. Staying up to date in a fast-changing industry is a major challenge for professional executives. We develop smart ways to curate and create content that cuts through the noise and captures the attention of busy execs to help them succeed in their roles. In turn, we offer suppliers that want to influence these communities, a cost-effective, reliable, scalable source of qualified leads. We aim to become a long term, retained partner with leading suppliers in each of our markets.

Our range of highly focused promotional solutions can help companies successfully capture their market, increasing brand awareness, delivering quality leads and ultimately providing a great return on their marketing investment.

We pride ourselves on the highly reputable brands we have in Contentive, these are split across four areas; Digital Marketing, FinTech, HR and Financial Services.

We are a technology led business, constantly innovating to improve the experience we offer our audiences. Our proprietary technology stack combines marketing automation and a customer data platform, allowing us to continuously monitor the topic and format preferences of our audiences. This enables us to personalise their experience - online or at an event - driving higher engagement rates and providing us with unrivalled intelligence and insight about each community's behaviours and preferences.

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