Heo - Assistant Private Secretary to CEO of The Ipa

7 months ago

London, United Kingdom Cabinet Office Full time

**Details**:
**Reference number**:

- 327939**Salary**:

- £38,250 - £42,250- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- CO - Infrastructure and Projects Authority**Type of role**:

- Administration / Corporate Support
- Secretarial**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- 1 Horse Guards Road SW1A 2HQAbout the job

**Job summary**:
**Who we are**

The IPA is the government’s centre of expertise for infrastructure and major projects. We sit at the heart of government, reporting to the Cabinet Office and HM Treasury. Our core teams include experts in infrastructure, project delivery and project finance who work with government departments and industry. We support the successful delivery of all types of infrastructure and major projects; ranging from railways, schools, hospitals and housing, to defence, IT and major transformation programmes. We lead the project delivery and project finance professions across government.

**Our purpose**

Our purpose is to continuously improve the way infrastructure and major projects are delivered, in order to support government priorities and improve people’s lives. We aspire to create the best-performing project system of any country in the world.

**What we do**

The IPA works with government and industry to ensure projects are delivered efficiently and effectively, and to improve performance over time. We work on the overall project delivery system, which includes the projects, people and processes that together create the right environment for successful delivery. We measure how well the system is performing, so we can learn important lessons and continuously improve project performance over time.

The Corporate Function is central to the smooth running of the Infrastructure and Projects

Authority and delivering the organisation’s strategic objectives. Comprised of the Private Office, Communications, Business Management and Administration teams, the Corporate Function provides direct support to the CEO and wider IPA and sets the tone for IPA engagement with its key stakeholders.

This role reports to the IPA’s Head of Office and Head of Communications. As a small team, there is potential to be involved in a broad mix of work.

**Job description**:
**Responsibilities**
- Commission, oversee and edit briefings and submissions for the CEO, liaising with other offices where necessary.
- Communicate messages and updates from the CEO to the wider organisation and support general internal communications.
- Coordinate the CEO’s participation in external events and communications, advising on speaking engagements and messaging.
- Coordinate and develop a broad range of engaging communications content for all IPA channels such as blog articles, social media and case studies.
- Monitor and manage the Senior Responsible Owner (SRO) letter process.
- Act as a portfolio office, commissioning work from the business unit as required.
- Support the Senior Private Secretary by commissioning and attending briefing meetings when required.
- Support the Head of Communications with announcements and events as required.
- Build trusting relationships with ministerial private offices, press offices and external stakeholders.
- Create content for the staff intranet and other internal communications activities.
- Other tasks appropriate to the role are assigned from time to time by the IPA’s Head of Communications and Head of Private Office.

**Person specification**:
**Key Accountabilities**
- Accountable for maintaining the IPA staff intranet to a high quality and encouraging engagement across the organisation.
- Accountable for the Senior Responsible Owner (SRO) letter process.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Communicating and Influencing
- Seeing the Big Picture
- Working Together

**Benefits**:

- Alongside your salary of £38,250, Cabinet Office contributes £10,327 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**Application process**

Please provide a 500-word Personal Statement detailing how your relevant past experie

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