Private Secretary to The Permanent Secretary

2 months ago

London, United Kingdom Department for International Trade Full time

**Details**:
**Reference number**:

- 284183**Salary**:

- £35,008 - £36,624- Private Office Allowance - 18%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DIT - SI: DIT Private Offices**Type of role**:

- Administration / Corporate Support
- International Trade
- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
The Department for Business and Trade is the **_department_** for economic growth. We support **_businesses_** to invest, grow and export, creating jobs and opportunities across the country.

We will:

- advise, support, and promote British businesses to grow and export
- shape our rules to ensure businesses thrive, markets are competitive, and consumers are protected
- open up new markets for businesses by removing barriers and striking trade deals
- secure global investment from businesses and investors
- champion free trade, economic security, and resilient supply chains

We are recruiting for three individuals to fill three HEO Private Secretary roles in either the Permanent Secretary or the Second Permanent Secretary offices. These Private Offices sit at the heart of the dynamic and fast-paced Private Office Group. This is an exciting time to join DBT, and Private Secretaries can expect high levels of responsibility across varied and dynamic portfolios.

The Permanent Secretary serves the Secretary of State as her chief advisor and helps run the department on her behalf. As such, his responsibilities are very broad. Successful applicants can expect a diverse and interesting portfolio of work with a high degree of engagement with SCS and across Whitehall. The role will likely entail travel, both domestic and international, as the Perm Sec is responsible for staff not only in London, but across the UK and across our Overseas Network.

The Second Permanent Secretary is the Chief Trade Negotiation Adviser in DIT and also heads the trade negotiation profession within the Civil Service. A deep expert respected on the international stage, he provides overall strategic and operational direction for the UK Government’s trade policy and the pipeline of Free Trade Agreements. The agenda is fast paced and challenging, with very close interest from No.10 and the Cabinet Office.

You will develop and maintain positive and effective relationships with a range of internal and external stakeholders, including ministerial private offices, DG offices and Whitehall, to ensure you are well-informed on cross-departmental business to and spot risks and opportunities.

Private Office roles require you to work some unsocial hours - including weekends - when required. For this, a Private Office Allowance is payable to the successful applicant while in post.

There is no single Private Office ‘type’ - most important is a positive attitude, confidence and the ability to build great relationships with senior stakeholders. If that sounds like you, we would love to hear from you.

**Job description**:
Within private office, each Private Secretary independently manages a portfolio of work, being responsible for working with officials and advising their principal in that area.

In the Permanent Secretary’s office, portfolios are currently being reassessed in light of the recent MOG, but you can expect to cover an exciting and busy portfolio in either Exports or Market Frameworks.

In the Second Permanent Secretary’s office, you can expect to cover an exciting and challenging portfolio covering areas including the live trade negotiations and our multilateral priorities within the WTO.

Responsibilities include:

- Delivering an excellent service in a high-pressure environment by organising their day and drafting excellent quality readouts of meetings.
- Keeping the Permanent Secretary / Second Permanent Secretary well-informed and sighted of DIT’s work and make sure their views are fed back into the Department.
- Leading on specific portfolio areas, provide high quality advice and recommendations to the Permanent Secretary / Second Permanent Secretary and wider leadership team, including on sensitive and complex policy and personnel issues.
- Reviewing briefings and submissions on behalf of the Permanent Secretary / Second Permanent Secretary, acting as a final layer of quality assurance, and subsequently providing feedback to teams on their preferences and views to build capability.
- Developing and maintaining strong relationships with colleagues within DIT, including those in Private Offices, and across Whitehall.
- Working as a collaborative member of the Private Office, supporting colleagues and promoting a positive team culture.

**Hybrid working**

The role will be based in London.

Please be aware that this role can only be worked from within the UK and not overs

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