Deputy Principal Private Secretary

7 months ago

London, United Kingdom Ministry of Justice Full time

Salary 1
- £58,847 - £66,670

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- London

City/Town 1
- London

Building/Site 1
- WALES OFFICE LONDON, SW1A 2NP

Grade 1
- Grade 7

Organisation Grade for MoJ 1
- Grade 7

Post Type 1
- Permanent

Working Pattern 1
- Full Time

Role Type 1
- Administration / Corporate Support, Communications / Marketing, Strategy, Secretarial

Job description 1

**Office of the Secretary of State for Wales**
**Job Description for Deputy Principal Private Secretary**

**Job Title **Deputy Principal Private Secretary

**Pay Grade **Grade 7

**Salary **£58,847 - £66,670 - London (plus £8,271 pa Private Secretary allowance)

**Location **Gwydyr House, Whitehall, London

**Reports to **Principal Private Secretary

**Contract **Permanent

**Clearance **SC (See Additional Information)

**Point of Contact**

**Introduction**

This is a challenging, high-profile and rewarding role as Deputy Principal Private Secretary (DPPS) at the Wales Office, working directly with the Secretary of State, Ministers and Special Advisers (SpAds). The postholder will take on a significant leadership role in the Department deputising for the Principal Private Secretary from time to time, leading the Private Office, Strategy and Business Support teams.

The Office of the Secretary of State for Wales is the face of the UK Government in Wales and the voice of Wales in Westminster. We support the Secretary of State for Wales and the Ministerial team in representing Wales at the heart of Government. With offices in London and Cardiff, we work in partnership with other Government Departments and stakeholders to deliver a stronger Wales within a strong and prosperous United Kingdom.

**About the Job**

As Deputy Principal Private Secretary (DPPS) you are a key link between Ministers and the Department. In this role you will need to get to grips with complex issues across a range of policy and communications areas, using your judgement to provide effective briefings to Ministers to support their decision making. It is a fast-paced, dynamic, and challenging environment so strong planning and organisational skills with a willingness to work flexibly are all essential.

Given the nature of the role, it is London based and full time. You will also need to be prepared to work some evenings and weekends as part of a Private Office rota, and as such this role attracts a Private Secretary allowance currently set at £8,271.

**Key responsibilities**
- Deputise for the Principal Private Secretary as needed.
- Line manage a high-performing team based in London and/or Cardiff.
- Ensure the smooth and efficient running of the Private Office, building and sustaining a high-performing, inclusive and resilient team of Private Secretaries, diary managers and business support staff.
- Lead on a portfolio of policies and priorities, ensuring the department provides cohesive advice to Ministers and that their direction is translated into clear and concrete actions for officials to take forward.
- Work with colleagues to build comprehensive Ministerial engagement programmes - including visits, roundtables, and events - across Wales and internationally, ensuring Ministers have solid support from private office, comms, and policy to make the most of the opportunities.
- Build strong internal relationships with Ministers, SpAds and departmental teams, and externally across UK and Welsh Governments, and with key stakeholders to gain credibility for the Secretary of State and Department.
- Assume a wider corporate leadership role within the Department, including oversight of the secretariat for one of the Departmental Boards and as a member of the Leadership Engagement Team.
- Regularly review processes to ensure they are efficient, fit for purpose and maintain a high quality of service.
- Acting as a leader within the Private Office, help to develop the right culture and behaviours and support individuals to do well in their roles.
- Be a visible team player by pitching in and helping out with whatever might need doing around the office.

The job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the postholder.

**Person Specification**

Please evidence how closely you match the essential criteria in your **Statement of Suitability**.

**Essential Criteria**:

- Exceptional interpersonal and management skills, with the ability to understand different perspectives.
- Proven experience of working effectively with Ministers and senior officials, with a strong ability to influence and work collaboratively at all levels to resolve difficult issues.
- Experience of problem solving and acute political awareness.
- Proven experience of translating ministerial priorities into sound engagement opportunities in collaboration with policy and communications professionals.
- Strategic and crea

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