Private Secretary

4 days ago

London, United Kingdom Cabinet Office Full time

**Details**:
**Reference number**:

- 242538**Salary**:

- £41,412 - £44,767**Job grade**:

- Senior Executive Officer**Contract type**:

- Fixed Term
- Loan
- Secondment**Length of employment**:

- 2 years**Business area**:

- UK Covid-19 Inquiry**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
In May 2021, the Prime Minister made a statement in the House of Commons that the Government will establish an independent public inquiry on a statutory basis, with full powers under the Inquiries Act of 2005.

In December 2021, Baroness Heather Hallett DBE was appointed as Chair to the Inquiry and following an initial set up phase we are now looking for exceptional staff to join the Inquiry team.

The Inquiry are seeking two Private Secretaries who will work with the Chair and the Secretary of the Inquiry as well as the wider Senior Leadership team.

The Inquiry sits independent of the Government with the Cabinet Office acting as the sponsoring department.

This is an exciting opportunity to join an inclusive, innovative team where you will be supported to challenge yourself in often ambiguous circumstances. The team encourages working in a flexible, collaborative manner to learn and support each other as we look to undertake one of the broadest, most publicly anticipated inquiries in UK history.

**Conflicts of Interest**

**Job description**:
The Private Secretaries will report to the Head of Private Office, delivering high-quality Private Office service for the Inquiry. Key responsibilities include:

- Providing Private Secretary support for the Chair and the Secretary of the Inquiry. This will involve accompanying them to meetings and hearings, providing official readouts, disseminating information across the organisation, following up on actions and decisions, triaging incoming issues using clear judgement to escalate or manage appropriately and providing clear written and verbal advice in a high pressure environment.
- Managing the preparation of day packs and meeting papers for the Chair and Secretary, working with senior colleagues across the Inquiry to ensure high quality and robust advice is provided in a timely manner.
- Managing the forward look of work for the principals ensuring the provision of joined up support, successfully managing competing pressures on their time.
- Leading on a variety of portfolios within the Private Office and ensuring a seamless delivery to the Senior Leadership Team.
- Line management responsibility for a Diary Manager ensuring they receive the right balance of support and stretch and overseeing the efficient running of the Chair and Secretary’s diaries.
- Work flexibly to cover colleagues by ensuring strong relationships with all senior leaders.
- Support the Head of Private Office to create and maintain robust systems and processes to support workstreams across the team and provide gold standard service at all times.
- Develop ways of working that recognises the importance of strong governance to the success of the Inquiry.

The work of Private Office is diverse and as such you will need to be a great team player with a can do attitude, who is prepared to jump in and assist with a range of challenging tasks.

**Person specification**:
Essential Criteria:

- Thrives in a fast-paced environment with the ability to balance a large number of competing priorities
- Outstanding written and oral communication skills with the ability to succinctly summarise complex information effectively.
- A high level of judgement in order to triage issues effectively and manage relationships on behalf of senior leaders
- Exceptional attention to detail
- A self starter who, once up and running, can deliver without significant oversight.
- The ability to engage professionally with senior leaders in challenging, fast paced situations.
- A team player with a willingness to work flexibly and collaboratively
- Ability to remain professional and act with integrity in a pressurised environment and in handling confidential information;
- Excellent IT skills

Experience of working in a Private Office environment would be beneficial, but is not essential.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Seeing the Big Picture
- Working Together
- Communicating and Influencing
- Delivering at Pace
- Seeing the Big Picture

**Benefits**:

- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30

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