Private Secretary

5 months ago

London, United Kingdom Department for Business and Trade Full time

**Details**:
**Reference number**:

- 325289**Salary**:

- £36,583 - £38,272-
- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- Strategy and Investment**Type of role**:

- Communications / Marketing
- Governance
- International Trade
- Operational Delivery
- Policy**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
These are career-enhancing roles at the heart of the government’s investment agenda. Private Secretary roles provide exposure to strategic decision-making, as well as offering significant responsibility and autonomy.

Most important is a positive attitude, confidence and the ability to build great relationships with senior stakeholders.

An additional Private Office Allowance is payable for these roles, to account for the requirement to take part in a duty rota, work some unsocial hours and travel - internationally and domestically - when required.

**Job description**:
You will report to a Senior Private Secretary in the Minister for Investment Private Office and be responsible for a significant part of the Minister for Investment’s portfolio.

You will commission briefing and bring urgent submissions to your principal’s attention and provide background or handling advice where appropriate. This means taking ownership of the production of advice and material, including ensuring it is of the appropriate quality. This will require commissioning and reviewing submissions on policy issues, as well as briefings for meetings and events.

This will require identifying potential issues at an early stage and keeping senior colleagues in your office and across POG appraised.

You will work in a fast-paced and an energetic team and will need to build close working relationships with other officials across DBT, Whitehall and the Government’s international network. This is likely to include planning and delivering international and domestic visits, providing personal support to your principal where required.

**Key Accountabilities**
- Lead on a portfolio of policy work for the principal, keeping them plugged in to progress and delivery.
- Help manage and organise your office’s shared inbox and workflow, prioritising urgent issues and queries.
- Provide co-ordination, project and secretariat support as and when required.
- Commission, support and feed into briefings, submissions and documents on behalf of the principal, quality-assuring any important documents before they are presented.
- Plan and deliver international and domestic visits, providing personal support where required.
- Work with the Senior Private Secretary and other Private Offices to improve processes both in the directorate and the wider department.
- Providing support to the directorate on ad-hoc discrete projects and corporate initiatives.
- Be a visible and positive ambassador for POG to the rest of the Department.
- Make a meaningful corporate contribution to POG.

**Person specification**:
**Essential Criteria**

There is no essential previous experience required to be an effective Private Secretary.

**Desirable Criteria**

A record of delivering at pace in a busy environment.

**Person Specification**
- The drive and motivation to deliver top-class work and achieve high-quality outcomes.
- Strong judgement, initiative, and the confidence to make informed decisions on behalf of your principal.
- The ability to think strategically, anticipate different emerging issues and reprioritise your work in response to an often-changing environment.
- Proven leadership skills and the emotional intelligence to work collaboratively with a range of stakeholders, bringing together people from across the Department and Whitehall to deliver results.
- The personal resilience to absorb pressure, think clearly and project calm during challenging situations.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Delivering at Pace
- Seeing the Big Picture

**Benefits**:

- Alongside your salary of £36,583, Department for Business and Trade contributes £9,877 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews b

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