Deputy Private Secretary

7 months ago

London, United Kingdom Government Digital Service Full time

**Details**:
**Reference number**:

- 337797**Salary**:

- £40,850 - £48,243-
**Job grade**:

- Senior Executive Officer**Contract type**:

- Permanent**Business area**:

- GDS - Product and Technology**Type of role**:

- Digital
- Information Technology**Working pattern**:

- Flexible working, Full-time, Job share, Part-time, Compressed hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, London, ManchesterAbout the job

**Job summary**:
GDS exists to help government make brilliant public services that empower people in the UK. We work at the very centre of government to drive digital transformation, focused on users. We build and maintain common platforms, products and tools for others to use and create great public services that are accessible, inclusive and easy to use. We also work with departments to identify patterns, share learning and create change to make government more efficient.

Our teams are organised around delivering on our priorities. These are:

- making it easier for people to find what they are looking for on GOV.UK
- building common service platforms to make it simpler and cheaper to build quality digital services
- promoting agile, user-centred design practices both in the UK and across the world

**Job description**:
We are looking for a highly-organised, proactive, and dedicated individual to provide exceptional support to the Director of Platforms and Services at the Government Digital Service. The role is a challenging one with a high level of exposure and responsibility - you will be exposed to decision-making from the most senior leaders in the civil service, and government.

You will form an integral part of a friendly and high-performing private office team and join a wider community of private office professionals across GDS, the Cabinet Office and beyond, who work together to support the digital transformation agenda in government.

You will be responsible for keeping the Director’s day on track, ensuring they are well prepared with context to meetings, and have insight from a range of topics to hand. You will also support their SMT to identify the priorities for the Director, and make sure they are delivered.

As a Deputy Private Secretary, you’ll:

- manage the Director's calendar, schedule meetings and appointments, ensuring efficient time management and prioritisation of commitments
- coordinate logistics for meetings, conferences, and events, including preparing agendas, gathering materials, and making necessary arrangements
- organise domestic and international travel arrangements, including flights, accommodations, transportation, and itinerary planning
- prepare and edit correspondence, presentations, and reports on behalf of the Director, ensuring accuracy and adherence to company guidelines
- managing incoming mailbox communications and other correspondence, and prioritise matters that require the Director's attention
- liaising effectively and working in partnership across a range of internal and external stakeholders, including senior leaders, executives and partners, maintaining professionalism and discretion at all times
- building and maintaining effective working relationships with other Private Offices
- maintain the strictest confidentiality regarding sensitive information
- ensure the office adheres to proprietary guidelines by managing transparency returns and by tracking and archiving expenses
- assist in the preparation and organisation of team meetings, including the distribution of materials and meeting minutes
- work with the Director to identify_ _opportunities to continuously improve the function of the office

**Person specification**:
We’re interested in people who:

- hold a Bachelor's degree or equivalent in Business Administration or a related field
- have previous experience supporting C-level executives, preferably within a digital context
- be exceptionally organised and a great multitasker who can manage multiple priorities and meet tight deadlines
- demonstrate good judgement and strategic thinking, being able to anticipate approaching risks and opportunities providing mitigation where necessary
- excellent verbal and written communication skills, with a keen attention to detail and the ability to communicate effectively with all levels of an organisation
- strong interpersonal skills and the ability to build and maintain relationships with internal and external stakeholders
- proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant office software - G-Suite would be an advantage
- proactive, solution-oriented mindset, with the ability to anticipate the CEO's needs and take initiative
- adaptability and flexibility, with the ability to work well under pressure and adapt to changing priorities
- willingness to work occasional extended hours and be available as needed to support the director

**Benefits**:
The benef

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