Deputy Private Secretary

6 months ago

London, United Kingdom Government Digital Service Full time

**Details**:
**Reference number**:

- 337797**Salary**:

- £40,850 - £48,243-
**Job grade**:

- Senior Executive Officer**Contract type**:

- Permanent**Business area**:

- GDS - Product and Technology**Type of role**:

- Digital
- Information Technology**Working pattern**:

- Flexible working, Full-time, Job share, Part-time, Compressed hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, London, ManchesterAbout the job

**Job summary**:
GDS exists to help government make brilliant public services that empower people in the UK. We work at the very centre of government to drive digital transformation, focused on users. We build and maintain common platforms, products and tools for others to use and create great public services that are accessible, inclusive and easy to use. We also work with departments to identify patterns, share learning and create change to make government more efficient.

Our teams are organised around delivering on our priorities. These are:

- making it easier for people to find what they are looking for on GOV.UK
- building common service platforms to make it simpler and cheaper to build quality digital services
- promoting agile, user-centred design practices both in the UK and across the world

**Job description**:
We are looking for a highly-organised, proactive, and dedicated individual to provide exceptional support to the Director of Platforms and Services at the Government Digital Service. The role is a challenging one with a high level of exposure and responsibility - you will be exposed to decision-making from the most senior leaders in the civil service, and government.

You will form an integral part of a friendly and high-performing private office team and join a wider community of private office professionals across GDS, the Cabinet Office and beyond, who work together to support the digital transformation agenda in government.

You will be responsible for keeping the Director’s day on track, ensuring they are well prepared with context to meetings, and have insight from a range of topics to hand. You will also support their SMT to identify the priorities for the Director, and make sure they are delivered.

As a Deputy Private Secretary, you’ll:

- manage the Director's calendar, schedule meetings and appointments, ensuring efficient time management and prioritisation of commitments
- coordinate logistics for meetings, conferences, and events, including preparing agendas, gathering materials, and making necessary arrangements
- organise domestic and international travel arrangements, including flights, accommodations, transportation, and itinerary planning
- prepare and edit correspondence, presentations, and reports on behalf of the Director, ensuring accuracy and adherence to company guidelines
- managing incoming mailbox communications and other correspondence, and prioritise matters that require the Director's attention
- liaising effectively and working in partnership across a range of internal and external stakeholders, including senior leaders, executives and partners, maintaining professionalism and discretion at all times
- building and maintaining effective working relationships with other Private Offices
- maintain the strictest confidentiality regarding sensitive information
- ensure the office adheres to proprietary guidelines by managing transparency returns and by tracking and archiving expenses
- assist in the preparation and organisation of team meetings, including the distribution of materials and meeting minutes
- work with the Director to identify_ _opportunities to continuously improve the function of the office

**Person specification**:
We’re interested in people who:

- hold a Bachelor's degree or equivalent in Business Administration or a related field
- have previous experience supporting C-level executives, preferably within a digital context
- be exceptionally organised and a great multitasker who can manage multiple priorities and meet tight deadlines
- demonstrate good judgement and strategic thinking, being able to anticipate approaching risks and opportunities providing mitigation where necessary
- excellent verbal and written communication skills, with a keen attention to detail and the ability to communicate effectively with all levels of an organisation
- strong interpersonal skills and the ability to build and maintain relationships with internal and external stakeholders
- proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant office software - G-Suite would be an advantage
- proactive, solution-oriented mindset, with the ability to anticipate the CEO's needs and take initiative
- adaptability and flexibility, with the ability to work well under pressure and adapt to changing priorities
- willingness to work occasional extended hours and be available as needed to support the director

**Benefits**:
The benef

  • Deputy Principal Private Secretary

    6 months ago

    London, United Kingdom Office of the Secretary of State for Wales Full time

    **Details**: **Reference number**: - 328985**Salary**: - £58,847 - £66,670- G7 Private Secretary Allowance of £8,271- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7- MoJ Grade 7**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support - Communications / Marketing - Secretarial -...

  • Deputy Principal Private Secretary

    6 months ago

    London, United Kingdom Ministry of Justice Full time

    Salary 1 - £58,847 - £66,670 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - London City/Town 1 - London Building/Site 1 - WALES OFFICE LONDON, SW1A 2NP Grade 1 - Grade 7 Organisation Grade for MoJ 1 - Grade 7 Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 - Administration / Corporate Support,...

  • Private Secretary

    5 months ago

    London, United Kingdom People Source Consulting Full time

    Private Secretary We are looking for a **Private Secretary** for a **6 month contract** based in London _(3 days on site per week - hybrid) _for a large government body._ **Previous experience** in a similar role is essential, as is the availability to start within 2 weeks. **Inside IR35** The role: Working closely with the Programme Director, deputy...

  • Deputy Company Secretary

    6 months ago

    London, United Kingdom Transact Full time

    We are now recruiting for a Deputy Company Secretary to join our in-house legal team. Reporting to the Head of Legal (Group Company Secretary) the role holder will be responsible for supporting, advising on, maintaining, embedding and advocating robust and proportionate corporate governance, reflecting industry standards and best practice, at both Board and...

  • Deputy Company Secretary

    7 months ago

    London, United Kingdom Venn Group Full time

    **New Opportunity -**Deputy Company Secretary** **Duties**: - Be responsible formaintaining the highest levels of corporate governance, acting as the first point of contact at the organisation for corporate governance arrangements - Provide specialist governance advice to support the Chairman, Board of Directors, Board of Committees and relevant Executive...

  • Private Secretary

    5 months ago

    London, United Kingdom Department for Energy Security & Net Zero Full time

    **Details**: **Reference number**: - 347689**Salary**: - £34,410 - £37,260- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - DESNZ - Energy Markets and Supply - Policy, Strategy & Private Office**Type of role**: - Operational Delivery -...

  • Sales Manager for SMBs

    1 month ago

    London, Greater London, United Kingdom Deputy Full time

    Lead a High-Performing SMB Sales TeamAt Deputy, we're on a mission to empower businesses to build thriving workplaces. As our Manager, SMB Sales, you'll lead a team of Account Executives and Sales Development Representatives to acquire new SMB business through inside sales, technical demonstrations, and supporting deals to close.Key Responsibilities:*...

  • Deputy Private Secretary

    5 months ago

    London, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 355633**Salary**: - £45,600 - £48,792**Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - HO - Immigration Enforcement - Director General**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...

  • Private Litigation Secretary

    5 months ago

    London, United Kingdom Morgan Spencer Full time

    **Private Litigation Secretary** **£ 37000** **City of London** **THE COMPANY: Our client is a leading UK Law firm, who are seeking a Private Litigation Secretary to join their London office, on a permanent basis.** **THE ROLE**: - **Supporting Partners and Solicitors with secretarial and administrative tasks**: - **Monthly billing**: - **File...

  • Deputy Trust Secretary

    5 months ago

    London, United Kingdom King's College Hospital NHS Foundation Trust Full time

    Directly accountable to the Director of Corporate Affairs and Trust Secretary, the post holder will deputise for the Director of CA&TS in matters relating to corporate governance. As Deputy Director of Corporate Governance and Deputy Trust Secretary the post holder will be a senior manager within KCH and a senior member of the Corporate Affairs function....

  • Deputy Company Secretary

    6 months ago

    London, United Kingdom Mott MacDonald Full time

    Deputy Company Secretary **Country**:United Kingdom**Position Location**:London, United Kingdom / Croydon, United Kingdom**Contract Type**:Permanent**Work Pattern**:Full Time**Sector**:Corporate services**Discipline**:Legal**Job Ref**:2449**Recruiter Contact**:Nikki George**Mott MacDonald** - We’re a global engineering, management, and development...

  • Principle Private Secretary to The Secretary of

    6 months ago

    London, United Kingdom Department for Business and Trade Full time

    **Details**: **Reference number**: - 302018**Salary**: - £73,000 - £83,000- + Private Office Allowance of £7,500- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - SCS Pay Band 1**Contract type**: - Permanent**Business area**: - DBT - SI: Ministerial Strategy**Type of role**: - International Trade - Senior...

  • Deputy Private Secretary to Director General

    6 months ago

    London, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 346364**Salary**: - £38,350 - £41,035**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - HO - Immigration Enforcement**Type of role**: - Operational Delivery**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the...

  • Business Development Ambassador

    5 days ago

    London, Greater London, United Kingdom Deputy Full time

    Key ResponsibilitiesSource and engage strategic prospects in target segments and industries to generate pipeline and create qualified opportunities for our EMEA sales team.Engage with potential clients through various communication channels to create new business opportunities.Run qualification calls with prospects to determine if they should be passed to...

  • Deputy Company Secretary

    4 weeks ago

    London, United Kingdom Barclay Simpson Full time

    Our client, a globally renowned financial services firm with global reach, has exclusively mandated the Barclay Simpson CoSec recruitment team to search for an experienced professional to join their London team at the Deputy Company Secretary level.The firm is entrenched in the financial services world and offers a wide spectrum of offerings in this...

  • Deputy Company Secretary

    1 month ago

    London, United Kingdom SSQ Full time

    Are you an experienced company secretary ready to make a significant impact at an international media and entertainment company?Our client who is due to IPO later this year is seeking a Deputy Company Secretary to join their legal & governance team and provide expert guidance across their UK operations. If you’re experienced in corporate governance,...

  • Deputy Company Secretary

    1 month ago

    London,, UK, United Kingdom SSQ Full time

    Are you an experienced company secretary ready to make a significant impact at an international media and entertainment company?Our client who is due to IPO later this year is seeking a Deputy Company Secretary to join their legal & governance team and provide expert guidance across their UK operations. If you’re experienced in corporate governance,...

  • Deputy Company Secretary

    4 weeks ago

    london, United Kingdom SSQ Full time

    Are you an experienced company secretary ready to make a significant impact at an international media and entertainment company? Our client who is due to IPO later this year is seeking a Deputy Company Secretary to join their legal & governance team and provide expert guidance across their UK operations. If you’re experienced in corporate governance,...

  • Strategic Workplace Solutions Expert

    1 week ago

    London, Greater London, United Kingdom Deputy Full time

    Empower Thriving WorkplacesWe're seeking an accomplished Solutions Architect to lead technical consultancy and drive custom Deputy solutions for clients.About the Role:Collaborate with sales teams to deliver pre-sales engineering support, leading solution discovery discussions with clients and partners.Broaden customer satisfaction through tailored product...

  • Deputy Company Secretary

    3 weeks ago

    London, United Kingdom Barclay Simpson Full time

    Job Description Our client, a globally renowned financial services firm with global reach, has exclusively mandated the Barclay Simpson CoSec recruitment team to search for an experienced professional to join their London team at the Deputy Company Secretary level. The firm is entrenched in the financial services world and offers a wide spectrum of...