Ict Asset Management Officer

6 months ago

Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

The ICT Asset Management Officer role is a mixture of working within the ICT Developments Warehouse and maintaining the data within the Trust’s Configuration Management Database (CMDB).

The ICT Asset Management Officer is responsible for performing regular audits on Trust ICT assets by analysing and interpreting data from various ICT systems or by physical audits across NHS sites. They are also responsible for monitoring the usage of assets (hardware and software) to ensure effective utilisation throughout its lifecycle.

When working in the ICT Developments Warehouse, they are a focal point for internal & external customers for asset availability. They are responsible for a variety of activities from receipt to the disposal of ICT assets, including stock management and allocation; ensuring all tracked assets are added to the Trust’s CMDB and maintaining a safe and secure warehouse environment.

Perform inventory audits of all ICT equipment in use across the Trust(s), at all sites, via liaising with users to validate data or visiting sites to take inventory, recording and reporting on any discrepancies.

Create audit programme and arrange stakeholder meetings to discuss the programme and agree schedule, then maintaining programme schedule throughout its lifecycle and generate publish reports for all externally audited areas.

Arrange stakeholder meetings to discuss asset data integrity & usage, representing the ICT Department when visiting stakeholder sites.

Collect equipment from all NHS sites identified as no longer in use and return to the warehouse for disposal or reuse.

Liaise and expedite with Health Informatics teams and customers to ensure that staff are updating records as required.

Produce annual reports for Service Level Agreements (SLAs).

Produce regular reports for Customer IT Leads and Department Heads on owned assets and the usage of these assets, providing recommendations as required on the removal/relocation of assets.

Produce ad hoc reports on hardware and/or software assets as required.

Input software licencing information onto the Configuration Management Database (CMDB), provided by the Procurement Team and/or Team Leaders.

Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients.

As one of the United Kingdom’s largest coastal resort, Blackpool has plenty to offer its residents - it’s not just a good place to work; it’s a great place to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south.

Maintain Licencing records, archiving and removing obsolete licences as required

Maintain data integrity of CMDB (hardware and software), performing regular audits on the data and addressing any anomalies as identified

Maintain list of ICT contracts within the CMDB and liaise with Contract Managers to keep the records up to date

To receive goods from suppliers and carriers into the ICT Warehouse and to document such deliveries using the appropriate procedures. Check and inspect deliveries to ensure accurate quantity and type and are of acceptable quality. Dispose of packaging, recycling where possible

To prepare goods for return. Liaising with carriers and obtaining signatures when dispatched

To security tag and property mark all items to be placed in the Trust’s CMDB and to upload the data onto the CMDB

Maintain computer records on the CMDB by entering and retrieving information related to the receipt, storage, allocation & disposal of equipment, to ensure the smooth running of the warehouse

Utilise space to its optimum efficiency while maintaining good housekeeping standards, including undertaking routine cleaning duties of the warehouse areas

Ensure stock is rotated as appropriate, including equipment stored in the cages out on other NHS sites.

Protect stock from destruction, abuse, fire and theft whilst in the care of the warehous

Agree re-order levels of stock items and review with management on a regular basis. The post holder will be required to produce and interpret reports to illustrate usage of equipment

To generate and provide stock lists on a monthly basis for stock checking purposes, carry out continuous stock checks and ensure that stock levels are adjusted accordingly. Details of items counted and quantities in stores to be maintained on stock sheets and the relevant Trust(s) computer systems. Lia

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