Democratic Services Officer

2 weeks ago

Oldham, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Democratic Services Officer**
**Reference no: Oldham TCL 0007 9DEB / 1**
**Pay rate: Up to £16.69 per hour PAYE depending on experience**
**Role Length: This opening assignment is for 6-7 months**
**Hybrid role, expectation to attend meetings at the office**
**Minute taking skills and experience are essential for this role** A Democratic Services Officer is required to provide and develop the political administrative arrangements for the co-ordination and delivery of the Council’s formal decision making process, including reviewing, amending and updating policies and procedures. To service meetings of the Cabinet, Standards Committee, District Executives, Regulatory Committees, Scrutiny Committees and Appeals Committees, together with a variety of partnership bodies and Trusts, including the Town Centre Partnership. To provide legal and procedural advice to Members, Officers, the public and external clients, ensuring effective operation of the Council’s decision making system and compliance with the Council’s Constitution and legislative requirements. Key responsibilities:

- Manage the business of designated Committees and other bodies, as the principal adviser, to ensure that business is carried out efficiently and effectively. This includes meetings of the Standards Committee, District Partnerships, Regulatory Committees, Scrutiny Committees, Appeals Committees and occasional meetings of the Cabinet. Servicing includes agenda preparation and dispatch, liaison with Committee Chairs and Chief and Senior Officers, attendance at meetings and briefing sessions, preparation of minutes and action sheets, associated follow-up work and monitoring of action and outstanding matters.
- Responsible for supporting and servicing a variety of partnership bodies and Trusts, associated bodies/companies.
- Administrate School Admission, In year Transfers and Exclusion Appeals.
- Provide Constitutional and decision making advice to Elected Members and Officers of the Council in relation to the Council’s decision making process.
- Ensure meetings are conducted in accordance with constitutional arrangements and statutory requirements and to provide advice to Elected Members, Chief and other Officers of the Council and members of the public accordingly, including advice on declarations of interest.
- Organise and attend briefings with Committee Chairs, Vice Chairs and Officers of the Council and to arrange site visits as required.
- Respond fully to enquiries from members of the public, Elected Members and Officers and partner organisations and ensure that issues are dealt with promptly and effectively.
- Assist in the preparation of timely and appropriate responses to Ombudsman investigations. Assist in the preparation of responses to internal appeals under Freedom of Information legislation.
- Maintain statutory and non-statutory registers/records as directed by the Council’s Monitoring Officer, in particular, the Register of Members’ Interests, Members’ Register of Gifts and Hospitality and Register of Appointments to outside bodies and ensure they are kept up to date and made available for public inspection.

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:
**Qualifications**:

- Relevant degree, for example Public Administration or Law, or equivalent.

**Experience & Knowledge**:

- Local government experience in democratic or constitutional services beneficial.
- Experience of dealing with the public in a customer service role.
- Experience of managing the business of Committees and other bodies to ensure that business is carried out efficiently and effectively.
- Experience of providing professional support to Members by the way of servicing meetings and accurately recording decisions made.
- Experience of using information technology in an administrative capacity, particularly for word processing.
- Extensive knowledge of the legislation and conventions which govern work in committee administration enabling professional advice and support to be given to Members on these matters.
- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.

**Skills**:

- Excellent minute taker for attending council meetings.
- Organisational skills to work under pressure to potentially conflicting deadlines, through working on own initiative.
- Teamwork skills to ensure the work is consistently completed to service quality standards, deadlines are achieved and learning opportunities are shared across the team.
- Able to travel to different sites across the Borough.
- Able to regularly attend evening meetings for which time off in lieu (TOIL) will be given.
- Written communication skills to compose formal minutes appropriate to senior audiences.
- Interpersonal skills to develop and maintain working relationships wit

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