Democratic Services Officer

5 months ago

Oldham, United Kingdom Essential Employment Full time

**Business Support Officer needed in Oldham, £16.69ph **PAYE - Reference:0006 355A / 1**

Hybrid as will be expected to attend meetings at the office in Oldham
- Minute Taking
- To manage the business of designated Committees and other bodies, as the principal adviser, to ensure that business is carried out efficiently and effectively. This includes meetings of the Standards Committee, District Partnerships, Regulatory Committees, Scrutiny Committees, Appeals Committees and occasional meetings of the Cabinet. Servicing includes agenda preparation and dispatch, liaison with Committee Chairs and Chief and Senior Officers, attendance at meetings and briefing sessions, preparation of minutes and action sheets, associated follow-up work and monitoring of action and outstanding matters.
- To be responsible for supporting and servicing a variety of partnership bodies and Trusts, associated bodies/companies.
- To administrate School Admission, In year Transfers and Exclusion Appeals.
- To provide Constitutional and decision making advice to Elected Members and Officers in relation to the decision making process
- To ensure meetings are conducted in accordance with constitutional arrangements and statutory requirements and to provide advice to Elected Members, Chief and other Officers and members of the public accordingly, including advice on declarations of interest.
- To organise and attend briefings with Committee Chairs, Vice Chairs and Officers and to arrange site visits as required.
- To respond fully to enquiries from members of the public, Elected Members and Officers and partner organisations and ensure that issues are dealt with promptly and effectively.
- To assist in the preparation of timely and appropriate responses to Ombudsman investigations.
- To assist in the preparation of responses to internal appeals under Freedom of Information legislation.
- To maintain statutory and non-statutory registers/records as directed by the Monitoring Officer, in particular, the Register of Members’ Interests, Members’ Register of Gifts and Hospitality and Register of Appointments to outside bodies and ensure they are kept up to date and made available for public inspection.
- Under the direction of a senior member of the team, to undertake detailed and specific project work, including research and information gathering as appropriate.
- To prepare detailed Committee reports relevant to the functions delegated to the post.
- To be involved with and contribute to the introduction and development of new initiatives, procedures and working methods relating the activities and work of the Section, including the development of the website and maintenance of electronic decision recording systems.

**This is a Full time role on a temporary contract basis, working mostly from home at present**

**Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

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