Workshop Administrator

2 weeks ago

Aberdeen, United Kingdom Subsea 7 Full time

**Organisation**

**Position**

Workshop Administrator

**Vacancy ref**

82836

**Based in**

Aberdeen - Tullos (Client Office)

**Business area**

Subsea & Conventional

**Working hours**

37.5 hours per week

**Contract type**

Staff

**Closing date**

22/02/2024

**Assignment approximate duration**

Permanent

Vacancy information

The **Workshop Administrator** supports activities performed by the Workshop leaders and wider technical teams who oversee the maintenance and supply of equipment and ROV systems to vessels and drill rigs. The role will also interface with other areas such as Supply Chain, Facilities, Support functions and external suppliers.

This office-based role will be located within our Offshore Resources workshop facilities and will require the role holder to be flexible to work from both our Westhill and Tullos locations (Aberdeen).

This is a full-time staff position and in line with the operating hours at the sites we are ideally seeking applicants available to start work each day at 7.30 or 8am. Some flexibility can be considered.

What will you be doing?

Responsibilities will typically include creating purchase requisitions, assisting in workshop documentation control and certification, supporting the workshop MS Teams site and assisting in the “Inventory 7” workshop requests, maintenance of systems and certification updates. Also to:

- Work as part of a small team ensuring administration tasks are in line with company procedures
- Raise any I7 requests as directed by Equipment Group/Workshop for equipment to be maintained by workshop
- Raise any rigging request for equipment or base equipment supporting LOLER operations and support any Subsea 7 Motion Kinetic queries.
- Update equipment as required for TM Master & EPMS maintenance systems for equipment that has been maintained/supplied from the workshop
- Update SAP Equipment Notifications - creating M1/M2 notifications
- Understand and assist in the AFD (Approval for Disposal) process when required
- Upload/update certification of equipment to the I7 system (where applicable)
- Update 3rd Party Contractor timesheets in SAP for approval by Workshop Manager/Team Leads
- Support the Workshop TEAMS site, update HAVS, COSHH, SUWE etc as required
- Support and participate in internal audits for DNV compliance, as required
- Assist with any Sypol (COSHH) updates, managing the Workshop MSDS Sheets
- Assist with synergi cases, actions, monitoring and statistic data entry
- Create Purchase Requisitions & reservations where required
- Create IT Requests for any new starts
- Liaise with Learning & Development department for arranging personnel training and update monitor the training and competency records
- Participate and engage in Safety Meetings
- Build a positive working relationship with all workshop personnel and associated internal/external departments
- Support other associated tasks as required.

What experience would we like you to have?
- Previous administration experience, ideally within the energy industry.
- Experience of documenting equipment and maintenance processes would be advantageous.
- Computer literate with a good working knowledge of Microsoft Office. Sharepoint would be advantageous.
- Working knowledge of maintenance systems i.e. SAP, SAP ETM & TM Master would be advantageous.
- Effective communication skills, both verbal and written, maintains positive collaborative relationships at all levels across a multicultural global environment.
- Ability to work with detail and accuracy.
- Pro-active planning and organising skills, able to identify and effectively prioritise workload and efficiently meet multiple, often competing deadlines.
- Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
- Pro-active with a solutions-based approach, willing to challenge the status quo.
- Demonstrates initiative and ownership to deliver workload unsupervised while adaptable to support wider team activities.
- Committed to continuous improvement and identification of efficient work methods and processes.

What do we offer?
- **Career development** - with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
- **Enhanced maternity/paternity leave/adoption leave**:

- **A fantastic benefits package** - which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a

  • Workshop Administration Assistant

    7 days ago

    Aberdeen, United Kingdom Seatronics Group Full time

    Seatronics, part of Acteon Group, supplies specialist subsea solutions pursuing excellence both in engineering capability and customer support. Our continually developing expertise allows us to provide full service capability on demand encompassing rental, sales, service and repair, calibration, personnel and asset management. Seatronics are currently...

  • Materials Workshop Support Coordinator

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Materials Workshop Support Coordinator for a contract position, located in Aberdeen. **Role** The Material/Workshop Support Coordinator role will ensure competence in the following roles during busy periods and holidays: - Materials Planner - Certification Coordinator - Warehouse Operator - Logistics **Responsibilities** -...

  • Materials/workshop Support Coordinator

    4 weeks ago

    Aberdeen, United Kingdom Tulloch Recruitment Full time

    Our client based in Portlethen are looking for a Materials/Workshop Support Coordinator to join their team on a 6 month contract basis with the view to go staff. - Provide administrative support for material planning and workshop activities. - Accurate storing and upkeep of workshop job maintenance cards. - Set up and tracking of 3rd party rental...

  • Project Administrator

    3 days ago

    Aberdeen, United Kingdom Kinetic PLC Full time

    Kinetic Recruitment are resourcing for a Project Administrator for an initial 6 month contract at our clients' site in Aberdeen. The role of Project Administrator will be a full time position, Monday - Friday. As Project Administrator your role will be to support the Operations Manager with the administration & planning tasks to help meet internal and...

  • Project Administrator

    3 days ago

    Aberdeen, United Kingdom Kinetic PLC Full time

    Kinetic Recruitment are resourcing for a Project Administrator for an initial 6 month contract at our clients' site in Aberdeen.The role of Project Administrator will be a full time position, Monday - Friday.As Project Administrator your role will be to support the Operations Manager with the administration & planning tasks to help meet internal and external...

  • Project Administrator

    18 hours ago

    Aberdeen, United Kingdom KineticPlc Full time

    Kinetic Recruitment are resourcing for a Project Administrator for an initial 6 month contract at our clients' site in Aberdeen. The role of Project Administrator will be a full-time position, Monday - Friday. As Project Administrator, your role will be to support the Operations Manager with the administration & planning tasks to help meet internal and...

  • Operations Administrator

    1 week ago

    Aberdeen, United Kingdom Red The Consultancy Full time

    Our client is recruiting for an Operations Administrator to join their team on a permanent basis. The Operations Administrator will be based in Aberdeen and will be responsible for performing administrative duties to assist with the day-to-day operations. THE SUCCESSFUL APPLICANT Proficient user of Microsoft Office (Word, Excel, Outlook). Ideally,...

  • Technical Administrator

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Technical Administrator for a permanent position, located in Aberdeen. **RESPONSIBILITIES** - Assist in preparing O&M manuals - Filing/photocopying technical & project documents - Assisting engineers in the workshop - Packing/shipping - Goods in/out paperwork - Checking reports/documents before sending to customers - Raising POs...

  • Logistics Administrator/coordinator

    4 weeks ago

    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Logistics Administrator/Coordinator - VR/28997**: **Status**: Temp/Contract **Location**: Whitecairns, Aberdeen **Rate**: Available Upon Request A Logistics Administrator/Coordinator is required for 3-6 months for an oilfield services company based in Whitecairns. As Logistics Administrator/Coordinator, you will be responsible for assisting the Admin...

  • Contract Administrator

    3 days ago

    Aberdeen, United Kingdom Kinetic PLC Full time

    Kinetic Recruitment are resourcing for a Project Administrator for an initial 6 month contract at our clients' site in Aberdeen. The role of Project Administrator will be a full time position, Monday - Friday. As Project Administrator your role will be to support the Operations Manager with the administration & planning tasks to help meet internal and...

  • Project Administrator

    3 days ago

    Aberdeen, United Kingdom Kinetic PLC Full time

    Kinetic Recruitment are resourcing for a Project Administrator for an initial 6 month contract at our clients' site in Aberdeen. The role of Project Administrator will be a full time position, Monday - Friday. As Project Administrator your role will be to support the Operations Manager with the administration & planning tasks to help meet internal and...

  • Operations Administrator

    4 weeks ago

    Aberdeen, United Kingdom First Tech Group Full time

    **Who are we?** First Integrated Solutions (FIS) provide Lifting, Inspection, Equipment Rentals and HAVS Management and Analysis services to the Energy, Infrastructure and Utilities Industries around the world, from our UK operating bases in Aberdeen and London. First Tech Group companies include First Marine Solutions, First Integrated Solutions, First...

  • Technical Records Administrator

    1 week ago

    Aberdeen, United Kingdom Bristow Full time

    We are seeking a Technical Records Administrator, to join our team based at our Dunlin Road office. The position holder will perform a wide range of general administration tasks in Technical Records.Responsibilities include:General AdministrationDaily collection of paperwork from engineering departmentsDocumenting receipt of paperwork from line...

  • Senior Project Administrator

    18 hours ago

    Aberdeen, United Kingdom KineticPlc Full time

    Kinetic Recruitment are resourcing for a Project Administrator for an initial 6 month contract at our clients' site in Aberdeen. The role of Project Administrator will be a full-time position, Monday - Friday. As Project Administrator, your role will be to support the Operations Manager with the administration & planning tasks to help meet internal and...

  • Senior Operations Administrator

    2 weeks ago

    Aberdeen, United Kingdom First Tech Group Full time

    This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board. Who are we? First Integrated Solutions (FIS) provide Lifting, Inspection, Equipment Rentals and HAVS Management and Analysis services to the Energy, Infrastructure and Utilities Industries around the world, from our UK operating bases in Aberdeen and...

  • Fabrication and Estimation Lead

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Fabrication and Estimation Lead on a permanent, staff basis, located in Aberdeen. **ROLE** The main purpose of the role is to provide administration and technical support to Workshops to meet crane/mechanical handling repair, operation, and maintenance objectives. **RESPONSIBILITIES** Technical - To provide technical...

  • Distribution Administrative Assistant

    4 weeks ago

    Aberdeen, United Kingdom G S Hydro Uk Ltd Full time

    Due to an increase in business levels, GS Hydro UK Ltd are actively seeking a Distribution Administrative Assistant to join our team based full time in the Bridge of Don office. Tasks include: - Allocating & dispatching stock from the system - Liaising with the stores team regarding customer delivery documents - Create pressure test certificates and labels...

  • Scheduler/systems Administrator

    4 weeks ago

    Aberdeen, United Kingdom HSB Technical Full time

    Position: Planned Maintenance System Administrator Job ID: 1613/18 Location: Aberdeen Rate/Salary: £55,000 Type: Permanent HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Shipping & Energy and Aerospace sectors. We have a number of permanent and contract vacancies for multiple businesses across the UK and...

  • Fabrication & Estimation Lead

    4 weeks ago

    Aberdeen, United Kingdom Team Recruitment Full time

    We are recruiting a Fabrication & Estimation Lead for our client in Aberdeen. This is a full time, permanent position. Main responsibilities **Technical** - To provide technical assistance to all Workshop Supervisors - Assist Workshop Foreman with planned work scopes within the workshops - Assist team to complete full planning schedules for all...

  • Planned Maintenance System Administrator

    4 weeks ago

    Aberdeen, United Kingdom HSB Technical Full time

    Position: Planned Maintenance System Administrator Job ID: 1613/18 Location: Aberdeen Rate/Salary: £55,000 Type: Permanent HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Shipping & Energy and Aerospace sectors. We have a number of permanent and contract vacancies for multiple businesses across the UK and...