Data and Compliance Administrator

2 months ago

South Shields, United Kingdom Zenith People Full time

Zenith People are looking to recruit an experienced Data and Compliance Administrator to maintain a robust internal data management system, ensure contractual compliance and administer all training related systems. Support in quality assurance activity.

Responsibilities are as follows:
Administration of data management systems to maintain accurate and compliant data records.

Accountable for compliance checking all documentation/paperwork obtained for each learner and submission of documentation/paperwork to the appropriate body in a compliant and timely manner.

Recording and monitoring of performance data on all training related key performance indicators to ensure data available for management.

Claiming/invoicing all eligible income, reconciling against ILR submissions where appropriate.

Updating ILR and other statutory data returns to ensure claims are generated, validated and submitted.

Ensuring employer incentive payment details are passed to finance for processing in a timely manner.

Internal audit of data management and administration; ensuring processes and procedures are adhered to and supporting with the updating processes to keep them current.

Overseeing and supporting with the preparation of paperwork ahead of each training course, supporting others within the team to ensure that courses are ready for delivery.

Completing pre course checks of learners for funding purposes and ensuring the funder has all documentation required pre course.

Ensuring all amended versions of paperwork are communicated to the training team.

Supporting with on course registrations as required to ensure compliance and to support team members.

Registering learners with awarding bodies and EPAOs, booking tests and ensuring certification is claimed as appropriate.

Invigilating test bookings as required to maintain compliance with regulations.

Supporting with apprenticeship sign ups by compliance checking all completed files, liaising with the appropriate personnel to ensure files are fully compliant.

Supporting, where required, with tracking of learners for job outcome/progression monitoring purposes and maintenance of tracking database.

Liaising and relationship building with various external organisations such as funders, auditors, etc.

Liaising with and supporting all stakeholders to ensure quality assurance is maintained across the provision.

Keeping up to date with the latest legislation, funding guidelines and audit requirements.

**Shared responsibilities**:
Answering telephone and taking/distributing messages and meeting and greeting visitors.

Contributing to team meetings.

Maintenance of clean and tidy office.

Health and Safety awareness.

Supporting other teams across the business when required.

General office tasks to support the effective delivery of organisation’s services to include; scanning, photocopying, etc.

Assisting with producing learning materials

**Cross-cutting organisational responsibilities**:
Keeping up to date with the latest initiatives, funding streams, legislation and labour market intelligence.

Work closely with internal customers.

**Other responsibilities**:
General office tasks to support the effective delivery of organisation’s services.

Involvement in company projects as and when required.

Involvement in ISO and Profile.

Any additional duties as required to ensure the smooth running of the training team.

**Person Specification**:
Strong organisational and time management skills

Able to motivate self and demonstrate effective team working skills

Excellent attention to detail

IT skills, proficient in the use of MS Office packages

A good communicator with a professional manner

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: Data and Compliance Administrator

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