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Administrator

4 months ago

South Shields, United Kingdom Zenith People Full time

Zenith People are looking to recruit an experienced Administrator to provide administrative support within the Quality and Compliance team by maintaining a robust internal data management system, ensure contractual compliance and administer all training related systems.

The responsibilities of the role are as follows:

- Administration of data management systems to maintain accurate and compliant data records.
- Accountable for compliance checking documentation/paperwork obtained for learners and supporting submission of documentation/paperwork to the appropriate body in a compliant and timely manner.
- Recording and monitoring of performance data on all training related key performance indicators to ensure data available for management.
- Preparation of paperwork ahead of training courses, ensuring that courses are ready for delivery.
- Completing pre course checks of learners for funding purposes and ensuring the funder has all documentation required pre course.
- Supporting with on course registrations as required to ensure compliance and to support team members.
- Registering learners with awarding organisations and EPAOs, booking tests and ensuring certification is claimed as appropriate.
- Supporting with the apprenticeship sign up process by compliance checking all completed files, liaising with the appropriate personnel to ensure files are fully compliant.
- Supporting, where required, with tracking of learners for job outcome/progression monitoring purposes and maintenance of tracking database.
- Liaising and relationship building with various external organisations such as funders, auditors, etc.
- Liaising with and supporting all stakeholders to ensure quality assurance is maintained across the provision.
- Keeping up to date with the latest legislation, funding guidelines and audit requirements.
- Work closely with internal customers.

**Shared responsibilities**:

- Answering telephone and taking/distributing messages and meeting and greeting visitors.
- Contributing to team meetings.
- Maintenance of clean and tidy office.
- Health and Safety awareness.
- Supporting other teams across the business when required.
- General office tasks to support the effective delivery of organisation’s services to include; scanning, photocopying, etc.
- Assisting with producing learning materials

**Other responsibilities**:

- General office tasks to support the effective delivery of organisation’s services.
- Involvement in company projects as and when required.
- Any additional duties as required to ensure the smooth running of the training team.

**Job Types**: Full-time, Temporary contract

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: Admin Temp