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Purchasing Coordinator

4 months ago

Blackpool, United Kingdom Chelsom Ltd Full time

**The Business**

Chelsom is a market leading designer, manufacturer and supplier of decorative lighting to the global hospitality sector. Specialising in the supply of lighting to hotel and cruise ship projects predominately, Chelsom’s reputation stands firm as one of the longest standing and well-established vendors in this specialist field. By having proven relationships for many years with major hotel groups, cruise ship operators, interior designers, architects, shipyards, contractors and hospitality procurement groups, Chelsom has been able to secure large scale projects with the biggest names in the industry from all around the world. Recent success stories include the supply of lighting to projects such as Four Seasons Sydney, Ritz Carlton Berlin, Royal Caribbean Harmony of The Seas, Mandarin Oriental London, Carnival Mardi Gras, and Le Meridien Florida to name only a few. Chelsom has immense adaptability as a business and can work across all global markets and at any budget level allowing the company to service and supply projects ranging from Travelodge in UK at the lower end all the way up to 5/6 star operators such as Peninsula and Mandarin Oriental.

Founded in 1947, Chelsom is a 3rd generation family business based in the Northwest of England. With around 55 employees, the company operates from headquarters in Blackpool where they have a large office, a production facility and warehousing space. Chelsom has an extensive range of standard lighting products, all of which are designed in-house with their niche target market in mind, and these designs are presented in a 328 page high quality catalogue, as well as within a world class website. Furthermore, Chelsom offers a fully flexible bespoke manufacturing service so that client design concepts can be produced, whether 5000 wall lights for a cruise ship cabin scheme or a one-off central chandelier for a hotel or cruise ship public area space. Supported by various in-house project management and operations functions, the Chelsom team of Sales Consultants services clients around the world ensuring immense coverage of overseas markets which has positioned Chelsom as one of the UK’s most successful exporting businesses. Their place as a leading exporter has not gone unrecognised as they have recently been rewarded with two Queen’s Awards for Enterprise in the International Trade category, firstly in 2017 and again in 2020 on the back of continued overseas growth.

**Job Purpose**

Dedicate your time and attention to support the needs of the business to the best of your ability.

Have an interest and keep up to date with the latest information relating to Purchasing goods.

Work in a sustainable way.

**Duties and Responsibilities to include: -**
- Create and maintain Product Records - Create article codes in the ERP system.
- Quotation Management - Forward RFQ’s to the supplier and inform customers of agreed pricing. Maintain the quotation log.
- Create and Send Purchasing Orders - Build PO’s in the ERP system and forward to the supplier.
- Chase and Manage Order Acknowledgments - Check Acknowledgments for accuracy and update the ERP.
- Create and Maintain System Records - ensure all relevant updates are completed in a timely manner. Updating purchase orders, clearing the order book.
- Communicate with Suppliers -Daily communication with Suppliers both written and verbal ensuring urgent and difficult situations like missed shipment, failed QC products and technical issue are dealt with efficiently and effectively. Ensure a win/win solution.
- Monitor Purchases through the Manufacturing and Delivery Process - Maintain purchases through reports, order acknowledgments and delivery schedules. Track the progress of shipments and address any problems.
- Work closely with our supply chain and logistics partners to understand and support the business with the appropriate processes that are needed to facilitate the smooth flow of materials to the business.
- Communicate with Internal Customers - Be the gate keeper for enquiries and orders to the Suppliers, facilitate the customer and answer their queries in a timely manner. Keep them up to date with progress of quotations and orders. Ensure all information between the Supplier and Customer is correct and current.
- Handle QC issues as required.
- Support and assist on Projects - Facilitate the project management team where needed. Be the gate keeper for all administrative tasks relating to a project and ensure all information is correct and current.
- Provide cover for team colleagues as and when required.

**Job Requirements and Qualifications**
- Solid experience with ERP/MRP Software
- Strong knowledge of Microsoft Excel
- High attention to detail
- Excellent organisational skills
- Excellent written and verbal communication skills
- Team Player with the ability to work independently and under pressure.

**Benefits**
- 25 Days holiday plus all bank holidays - increases to 30 days holiday plus ba