Syp - Contracts Administrator (Fm) - February 2023
3 weeks ago
**Department**:Estates and Facilities Management
**Location**:Force HQ, Carbrook, Sheffield (Hybrid)
**Salary**:£24,552 - £26,958 (Band C) Pro-rata
**Hours**: 18.5 Hours per week
**Contract Type**:Temporary (until 31 March 2024)
**Role Purpose**:
We are seeking to recruit a contracts administrator to deliver clerical support and management information to the Contract Management Unit within the Facilities Management Department.
**Key Responsibilities**:
- To maintain database information on Vehicle Recovery, Boarding Up and Dangerous Dogs.
- To monitor and action day to day issues in relation to Vehicle Recovery, Boarding Up and Dangerous Dogs including:
- Retention and disposal of vehicle
- Obtain information on property owners and various sources
- Kennel repatriation of gods (dangerous and/or welfare)
- Raising purchase orders
- Payments and costs in relation to all of the above contracts
- Assist the Contracts Manager with the management of Vehicle Recovery, Boarding Up and Dangerous Dog contract.
- Clerical support to the Facilities Management Department
- General correspondence with outside organisations, and member of South Yorkshire Police
- Maintenance of filling systems, including completion of old files and destruction of out of date files.
- Dealing with incoming and outgoing mail regarding the above contracts to the Department
- Supply of general information to end users and the organisation
- Any other duties appropriate to the post of admin assistant as may be required by the department
- In carrying out your duties, you will be operating within South Yorkshire police Guiding Principles and Equal Opportunities.
**Skills and experience**:
- Experience of dealing with face to face enquiries from members of the public
- Experience of using computer packages including Word and Excel
- Previous Clerical experience
- Experience of using web-based information systems
For further information relating to the role and tasks of this position, please refer to the attached role profile.
**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:
- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development
- Mentoring & Coaching Scheme
- Paid Professional Subscriptions when relevant to role
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme
- Sports and Social Club
**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.
**South Yorkshire Police’s Key Values**:
Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.
**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.
There are 3 different categories as part of this which are: Fixed, Field and Hybrid.
This role has been evaluated as a Hybrid role.
Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.
**Closing Date**:
Thursday 9th March 2023 at 23:55
Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.
**Contact point for applicants**:
For further information about the role, please contact Dawn Hardy on 07584 204339.
**Diversity & Inclusion**:
Expressions of interest are particularly welcome from female and ethnic minority officers.
It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups_._
In addition, we will look to support anyone who requires Part Time/Job share working hours.
Please note that, should you be successful at the interview stage, the relev
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