Administrator (Part-time)

6 months ago

Belvedere, United Kingdom care for young people Full time

As the Administrator you will be responsible for undertaking a variety of administrative tasks to ensure the smooth running of the home.

This is an exciting opportunity for an experienced administrator to join the team full-time. You will assist in the set up of the systems and processes in the home.

About you
- Are you an experienced Administrator or Office Manager or PA ?
- Do you enjoy setting up and leading on new systems and processes?
- Want to help us improve life opportunities for children and young people ?
- Do you have experience of working with Excel and Word?

We are looking for people who are committed to ensuring young people in care have the same opportunities as everyone else.

You will need to have experience of working in an administrative role and be capable of planning and prioritising your own workload. If you have worked in a children’s home or similar environment before that would be great, but it is not essential. You will be working from our children’s home, so you will need to be comfortable working in this environment. This will require flexibility and patience. You will need to be well organised, with strong written and verbal communication.

Everyone who works in our homes will be responsible for safeguarding young people and putting their safety and wellbeing first.

**Safer Recruitment**

We are committed to safeguarding all children and young people in our care. As part of our recruitment process, we conduct rigorous checks and vetting of all applicants in line with legal and regulatory requirements, and best practice.

Role and responsibilities

**Administrative support**
- Support in the set up of ClearCare and other IT systems for the home.
- Train new staff members on how to use ClearCare and other IT systems.
- Ensure that the home keeps accurate records.
- Answer telephone calls, take messages and return calls at the Home Manager’s request.
- Prepare correspondence and documents, such as confidential reports for Local Authorities, assessments, review records, letters, etc.
- Take minutes at internal and external meetings.
- Operate and maintain all office equipment and liaise with IT services or contractors, as relevant, to report or correct technical issues.
- Plan and prioritise own week-to-week activities to ensure operational efficiency.

**Finances and reporting**
- Assist with the financial management of our homes, including invoicing, expense cards, updating the petty cash records and other financial accounts for the home.
- Be aware of and adhere to all relevant financial procedures and report any discrepancies to your manager immediately.
- Monitor the performance and impact of the home, including analysis of data, preparing reports and producing regular management information.
- Confident in using excel

**Staff and professional development**
- Maintain staff records including rotas, timesheets, training records, appraisals, sickness reports, annual leave.
- Support the manager to ensure consistent quality of care, including organising team meetings, preparation for inspections and learning and development activities.
- Assist with the recruitment and induction of new staff.
- Line management duties for other supporting roles in the home, such as handyperson/ housekeeper, as required.
- Regularly attend supervision with your line manager, participate in performance appraisal processes and maintain own professional knowledge and skills through training and professional development activities.**Job Type**: Part-time

Schedule:

- 8 hour shift

Work Location: In person

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