Project Administrator

6 months ago


Solihull, United Kingdom Formel D GmbH Full time

As an Operations Administrator, you will be responsible for ensuring that all invoices are accurately processed and paid in a timely manner. This means that you will need to have a strong attention to detail and be able to work quickly and efficiently.

**Responsibilities**:

- Creating and maintaining accurate records of all invoices
- Reconciling discrepancies in invoices and receipts
- Creating reports for management to analyse financial data
- Responding to customer inquiries regarding billing and invoicing

Duties
- Entering data into computer systems to create invoices
- Preparing and sending out invoices to customers
- Verifying the accuracy of invoices before sending them out
- Reconciling payments received with outstanding invoices
- Following up with customers regarding overdue invoices
- Developing and implementing procedures for efficient invoicing processes

**Skills**:

- **Proficiency in computer software**: knowledge of popular invoicing and accounting software systems is key to being a successful. **Strong knowledge of Excel**.
- **Attention to detail**: responsible for ensuring all invoices are processed accurately, and maintaining records that correspond with the invoicing process. Therefore, you must have an eye for details, so no error goes unnoticed.
- **Mathematical knowledge**: must have proficiency in basic math skills and be able to calculate taxes, discounts, and other financial transactions with precision.
- **Data Entry Skills**: you will be entering data that’s accurate and error-free since the information needs to match up with the customer records.
- **Effective Communication**: must interact with Suppliers and clients regularly. They should be able to convey precise and clear invoices and details of transactions.
- **Time Management Skills**: be able to prioritise tasks and have excellent time-management skills to ensure that invoicing is accurate and efficient.
- **Organisational Skills**: responsible for maintaining and organising financial records, including receipts, invoices and other financial transactions. Therefore, they must be organised and able to manage papers, files, and business documents with ease.
- **A clear understanding of the invoicing process**:, you must have a good understanding of the invoicing workflow so that you can generate and process invoices promptly.

**Qualifications**:

- A high school diploma or equivalent
- Excellent attention to detail and strong data entry skills
- Good communication and organisational skills
- Familiarity with computer programs and software such as Microsoft Excel and office.
- Experience with accounting or bookkeeping is preferred

**Salary**: £11.50-£13.50 per hour

Expected hours: 40 per week

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (required)
- invoicing: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- Solihull (required)

Ability to Relocate:

- Solihull: Relocate before starting work (required)

Work Location: Hybrid remote in Solihull


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