Materials Management Officer

4 months ago

Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

Ensure that the Trust's Standing Financial Instructions (SFI's) are adhered to at all times To assist and coordinate with the provision of the Materials Management service for medical, surgical and day to day consumables to wards and departments To assist & deputise in the absence of the Materials Management Inventory Controller with maintenance of stock lists for each area, which identify the stock and appropriate maximum quantities required, obtaining authorisation from the budget holder. This will include the provision of reports and participation in audits of service provision, to enable managers to monitor their stock levels and range To process orders and advise stakeholders via the NHS Supply Chain (NHSSC) ordering system to ensure timely, accurate and cost effective supply of goods Maintain & manage accurate records and filing systems, both manual and electronic, in a timely and efficient manner. To manage stock control continuously via stock checks, ensuring correct stock rotation and the re-ordering of stock when minimum levels are reached. To identify slow moving stock and re-distribute to other wards when appropriate.

All orders to be unpacked, checked and stored following manufacturers guidelines and undertaking quality checks performed to ensure that the stock is in date, is stored correctly and is in good To have responsibility for ensuring storage areas tidy and free of clutter All discrepancies to be identified and appropriate action taken to re-order/return products inclusive of advising both internal & external stakeholders to ensure business continuity To identify and take ownership where necessary of supply chain disruption, assisting with sourcing of alternative products. To relay information to the end user after consultation with the Clinical Procurement team To provide accurate help and advice to wards/clinics and Trust personnel regarding medical/surgical issues, ensuring that the Clinical Procurement Specialist is informed of any issues and concerns. To maintain a thorough understanding & working knowledge of the Trusts Inventory Management System (IMS) & to provide contingency cover in the absence of dedicated colleagues. For full details of the responsibilities and duties of this role please see the attached job description.

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