Personal Assistant

6 months ago

Edinburgh, United Kingdom CALA Homes Full time

**About The Role**:
We are currently looking for a PA to provide comprehensive support to the Chief Technology Officer, Group Sales, Marketing & Comm’s Director, and the Group Design Director. The post-holder will form part of the administrative team to support to the wider Executive team, supporting and facilitating team members in conducting their roles, and discharging their responsibilities, efficiently and effectively.

**Key Responsibilities / Deliverables**:

- Manage inboxes to ensure all items are actioned and sent timeously
- Effective Diary Management, including scheduling appointments with sufficient time between them and ensuring any diary clashes are avoided
- Arrange 1:1 sessions and meetings with other employees and stakeholders (e.g. direct reports/executive members/directors/various members of the L&G team), as required
- Collation and distribution of meeting & Board Papers, ensuring executives have all papers for meetings as required
- Book travel as required for all meetings/conferences/training events; including flights, taxis and airport parking and hotel accommodation
- Minute taking
- Responsible for refreshments/catering for meetings and visitors
- Completion of expense claims and approval of expenses/cash claims
- Invoices processing and approval
- Approve/reject annual leave requests from direct reports
- Deal with all correspondence and confidential documentation
- Work alongside other Executive Assistants to provide general support as and when required, including providing holiday cover

**About You**:

- As a Personal Assistant, you will be highly organised, proactive, self-motivated and confident in using your own initiative while also being able to take direction. You will have excellent administration skills and with meticulous attention to detail, as well as excellent interpersonal skills and be able to evidence experience in a similar role at a senior executive. The nature of the role requires the post-holder to have a high standard of verbal and written communication skills, and the ability to be exceptionally discreet and tactful, always maintaining the highest levels of confidentiality. You will empathise with our purpose and be willing to go above and beyond, when required, to ensure that our executives can fulfil their responsibilities**Knowledge, Skills and Abilities**
- Understanding of the role of a PA and what is expected with proven experience in a similar role
- High level of proficiency in various computer packages including MS Office Products - Word, Outlook, PowerPoint and Excel is essential
- Ability to prioritise workload and multi-task.
- Ability to work well under pressure or tight timelines.
- Ability to treat confidential information with absolute discretion.
- Excellent communication and organisational skills
- Reliable, Flexible and Decisive
- Self-motivated and pro-active with an ability to work on own initiative
- Excellent attention to detail
- Willing to take on new responsibilities
- Effective at building relationships
- Minute taking experience

**About Us**:

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