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Operations Administrator

3 months ago

Winchester, United Kingdom St Swithun's School Full time

The school is looking to appoint an Operations Administrator (OA) to work directly for the Operations Bursar providing essential admin support for the effective and efficient running of the School’s operational activities. The Operations Bursar is responsible for facilities management, catering and domestic services, the lettings company, development projects, certain school events and compliance of contractors and visitors to site.

This part-time role encompasses a wide variety of tasks, and so would suit someone with strong organisational and communication skills who has a positive and flexible approach to their work. A keen eye for detail and the ability to work independently and proactively are essential requirements. You will be a team-player, be adaptable to school life and enjoy the challenge of working in a fast-paced environment. Whilst you will be working closely with the Operations Bursar, there will be much involvement with staff in all areas of the school, as well as with contractors, service providers and other visitors. This role would suit a warm, approachable individual who is able to communicate with a variety of stakeholders at all levels.

Experience of working in a school or with compliance relating to safeguarding, contractors or health and safety would be an advantage.

Key requirements of the role:
Compliance:

- The OA will act as the initial point of contact for staff, contractors, service providers and site users to advise them on applicable school policy and process and assist wherever practicably possible.
- Actively promoting a culture of compliance amongst staff.

Administration:

- Maintaining various databases/spreadsheets including (but not limited to) contractor and staff records, registers, facilities records, works programmes, event planners, and operational budgets.
- Producing formal documentation including: service level agreements, contracts, letters, reports, minutes and quotations
- Assisting with the promotion and marketing of the School’s facilities including the maintenance of social media accounts and operational elements of the website and school portal.
- Purchasing, data-entry and credit card reconciliation
- Diary management and general office administration.

Projects and events:

- Being responsible for the school Event Planner, its correct distribution and completion, and guiding staff on process.
- Assisting with the preparation of facilities for school events and lettings functions for which the Operations Bursar has involvement. To be able and willing to set up functions when no additional staff are available.
- Providing tours of the school for interested parties and meet and greet visitors as necessary.
- Generous contributory pension scheme
- Discount on school fees
- Free use of the school swimming pool and fitness suite
- Refreshments whilst working

**Job Type**: Part-time

**Salary**: £24,321.00-£26,523.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- On-site gym
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 05/01/2024
Expected start date: 01/02/2024