Administrator / Events Administration Assistant
6 months ago
Administrator / Events Administration Assistant who has excellent customer care, communication and Microsoft Office IT skills with great attention to detail and knowledge of database management is required for a well-established and prestigious private members club based in South West London.
ADDITIONAL TRAINING PROVIDED
Previous experience working within the events industry would be highly desirable, although not essential, as additional training will be provided. However, you will need a solid administrative background.
**SALARY**: £27,500 - £30,000 per annum + Benefits (see below)
**LOCATION**: South West London (SW15)
**JOB TYPE**: Full-Time, Permanent
**WORKING HOURS**: 40 Hours per Week (5 days from 7)
JOB OVERVIEW
We have a fantastic new job opportunity for an Administrator / Events Administration Assistant who has excellent customer care, communication and Microsoft Office IT skills with great attention to detail and knowledge of database management.
Working as the Administrator / Events Administration Assistant you will provide administrative support to the Events Manager and Events Coordinator to help deliver the Club’s existing Events strategy.
As the Administrator / Events Administration Assistant you will carry out a variety of administrative and customer service duties, including making booking arrangements for events, training courses and staff meetings.
APPLY TODAY
If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.
DUTIES
Your duties as the Administrator / Events Administration Assistant include:
Co-ordinate all internal booking requirements on the ESP system including section events, training courses, staff meetings, and sports and games courses
Main point of contact for all the sections and committees and to co-ordinate and manage all their events including Board Meetings, AGM’s, annual dinners and match teas
Main point of contact on the day for organisers and the food & beverage team for all events co-ordinated
Provide administrative support for all events such as menus, table plans, place names, signage
Co-ordinate all children’s birthday parties at the Club
Print and distribute weekly function sheets for all events for each relevant department
Print all weekly room signs
Key Liaison with other departments to ensure good communication and preparation of all events at the Club
Assist with the coordination of the Club’s events including social scene, weddings, member occasions and section events and assist with the hosting of events when required
Technical manager for Art Lectures, Club AGM, and AV for other key events when required
CANDIDATE REQUIREMENTS
Good customer care skills including respecting internal and external customers
Excellent attention to detail
Ability to use your own initiative
Good knowledge of database management
Experience in an events environment is desirable but not essential
Experience in using events management software is desirable but not essential
Sound IT skills and confidence in different software packages
Strong team player and good communicator
Opportunity to progress within the Club/Department
**BENEFITS**:
Staff Fund of £550 paid twice yearly after qualifying period
2 days ‘Life Leave’ per annum
Lieu time for time worked over contracted hours
Generous staff referral scheme of £400
Generous company pension matching up to 15% after a qualifying period
On site parking
Meal whilst on duty
Use of Club’s facilities on working day following qualifying period
Death in Service of 4 x salary
Employee Assistance Programme
Staff events
Ongoing training and development
HOW TO APPLY
**JOB REF**: AWDO-P11841
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