Office Administrator
2 days ago
Job Purpose:
To be responsible for the smooth running of the administration of the care centre.
Principle Accountabilities:
Administration
- Maintain accurate and complete financial records of the care centre in line with Company policies and procedures, using computer and manual systems.
- Prepare and issue regular Management Reports within the prescribed timescales.
- Process service users’ receipts of monies against service user’s accounts. Maintain records.
- Prepare and submit relevant service user financial information to the sales ledger department to ensure that invoices to service users, local authorities or persons responsible are produced accurately and promptly. Follow up settlement of same, using manual records and specialised computer software. Liaise with and assist the credit control department to resolve any outstanding issues.
- Ensure continuity of payroll.
- Arrange the accurate calculation of gross wages on a weekly basis using computer and manual systems. Maintain Staff attendance records.
- Maintain complete files for service users and staff members in line with the Company’s policies and procedures.
- Provide administrative/secretarial support to the Home Manager, e.g. typing, filing, dealing with correspondence etc. within given timescales.
- Operate office equipment such as fax, photocopier and computer as required.
- Answer the telephone, respond to enquiries from service users and visitors at Reception and redirect enquiries in a friendly and efficient manner.
- Maintain stationery supplies.
- Order and maintain records of staff members’ uniforms.
- Arrange and calculate monthly stock take and costs.
Communication
- Participate in Staff and service user meetings as and when required.
Marketing
- Actively market the care centre and promote a positive/professional profile within the local community, ensuring the good reputation of the care centre at all times.
- Show visitors around the care centre in the absence of the Home Manager.
- Prepare and display information leaflets and posters, send out brochures etc. as and when required.
Training & Development
- Attend mandatory training days/courses on or off site as and when required.
- Maintain and improve professional knowledge and competence.
Health & Safety
- Report immediately to the Home Manager or the person in charge, any illness of an infectious nature or accident incurred by a service user, colleague, self or another.
- Understand and ensure the implementation of the care centre’s Health & Safety policy and emergency fire procedures.
- Report to the Home Manager or the Handyperson any faulty appliances, damaged furniture/equipment of any potential hazards.
- Promote safe working practice within the care centre.
General
- Ensure that all information of a confidential nature, gained in the course of work is not divulged to third parties.
- Notify the Home Manager or the person in charge as soon as possible of your inability to report for duty and also on your return to work from all periods of absence.
- Ensure the security of the care centre is maintained at all times.
- Adhere to Company policies and procedures within the defined timescales.
- Ensure all equipment is clean and well maintained.
- Carry out any other tasks that may be reasonably assigned to you.
Key Competencies:
N/A
Communications & Working Relationships:
Should be able to communicate and work effectively with colleagues and Line Managers
Decision Making Authority & Responsibility:
Is able to consider alternatives and assesses their impact and potential problems. Can implement decisions and evaluate results
The Person:
Knowledge/experience of Microsoft Word and Excel
Essential
Knowledge/experience of MS Outlook
Essential
Previous experience of accounting computer packages
Essential
Previous experience of book keeping/administration
Essential
Good numerical skills
Essential
**SKILLS**:
**ESSENTIAL/**
**DESIRABLE?**
Good numerical and word processing skills
Essential
Good communication and organisational skills
Essential
Friendly, confident, well-presented and customer focused
Essential
Professional telephone manner
Essential
An appreciation for the need for confidentiality
Essential
Ability to work on own initiative
Desirable
**OTHER**:
**ESSENTIAL/**
**DESIRABLE?**
Genuine interest in working with the relevant service user group
Essential
Satisfactory DBS check
Essential
**Job Types**: Full-time, Permanent
**Salary**: From £10.00 per hour
**Benefits**:
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Norton, TS20 2TB: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Reference ID: ADPRC/02/23
-
Office Administrator
7 months ago
Chipping Norton, United Kingdom Great Tew Farm Partnership Full timeWe are looking for a highly organised, versatile, enthusiastic individual who is seeking an exciting opportunity to work as an Office Administrator in our lovely head office. Excellent administrative skills and previous experience with Front of House Duties is essential, along with an interest in the countryside, agriculture, property management and Estate...
-
Administrative Officer
6 months ago
Chipping Norton, United Kingdom Bespoke Off Road (Oxford) Ltd Full timeJob Summary: **Responsibilities**: - Manage and coordinate office activities and operations to secure efficiency and compliance with company policies - Maintain electronic and paper records and Invoicing ensuring information is organised and easily accessible - Assist in the preparation of regularly scheduled reports - Carry out administrative duties such...
-
Office Administrator
6 months ago
Midsomer Norton, United Kingdom Cooper and Tanner Full timeDue to a period of busy growth we have a new and exciting opportunity for an Office Administrator to join our Midsomer Norton Office. If you are a great organiser with top admin and IT skills, an eye for detail and the ability to proactively help and support a busy office of lovely people - then the team need you! **You will be responsible for things...
-
Part Time E1 Administration Officer
6 days ago
Brize Norton, United Kingdom Ministry of Defence Full time**Reference number**: 182031 **Salary**: £21,169 per annum, pro rata for part time **Grade**: Administrative Officer E1 **Contract type**: Permanent **Business area**: MOD - Strategic Command - Defence Medical Services (DMS) **Type of role**: Administration / Corporate Support **Working pattern**: Part-time **Number of posts**: 1 Location RAF...
-
Apprentice Administrator
6 months ago
Norton, United Kingdom ADI Group Full time**_adi Group Services Apprentice Administrator_** Here at adi Group, our people don’t just engineer award-winning services. They create the solutions to revolutionise and transform our customer’s businesses. We are driven by the enthusiasm, ideas and skills of all our employees, and we encourage each individual to play their part in engineering our...
-
Transport Administrator
7 months ago
Norton, United Kingdom Driver Hire Full time**Transport Administrator** **Kings Norton - Permanent, Full time** **£21K - £24K** **Monday - Friday (9AM - 5:30PM)** We are currently recruiting for a Transport Administrator on behalf of our client who are specialists in providing logistics solutions/services. Responsible for assisting the Transport team with day to day transportation activities....
-
Sales and Project Support Administrator
7 months ago
Norton, United Kingdom ADI Group Full time**_adi Projects Sales and Project Support Administrator_** **About the Role** As a Sales and Project Support Administrator, you will support the team to deliver turnkey engineering projects, you will be responsible for day-to-day operations, project documentation, and general office administration. **Specifically, your key responsibilities will...
-
Customer Care and Office Administrator
7 months ago
Chipping Norton, United Kingdom Archivist Full timeArchivist is an award-winning design-led gifting company, producing meaningful gifts for our dedicated customers worldwide. We work hard but we make sure that our core values of generosity and fun shine through in all aspects of our business. Due to continued growth, we are looking for a new member to join our family at our Head Office in Kingham,...
-
Temporary Administrator
3 days ago
Norton, United Kingdom Travail Employment Group Full time**Temporary Administrators, Stockton, £9.51 per hour** **DBS Required** This is a temporary role potentially for 8 weeks and is required across Monday - Friday. Duties will include - General office duties - Putting packs together - Working to deadlines - Ensuring accuracy of documents. Pay - £9.51 per hour paid weekly. Travail Employment Group Ltd is...
-
Document Controller
7 months ago
Norton, United Kingdom ADI Group Full time**_adi Climate Systems - Document Controller & Business Administrator _** Here at adi Group, our people don’t just engineer award-winning services. They create the solutions to revolutionise and transform our customer’s businesses. We are driven by the enthusiasm, ideas and skills of all our employees, and we encourage each individual to play their part...
-
Temporary Administrator
2 months ago
Over Norton, United Kingdom CV-Library Full timeTemporary Customer Service Administrator Location: Chipping Norton – Office based only OX7 area. Duration: 6 weeks Hours: Monday–Friday 37.5 hours per week, between 9am and 6pm Pay: £12.00 per hour Start Date: 18th November We’re seeking a temporary Customer Service Administrator to help...
-
Sales Administrator
2 days ago
Kings Norton, United Kingdom Hart Recruitment Full timeAn opportunity has become available for a Sales Administrator to join our client based in Kings Norton. You will be working for one of the largest UK manufacturers who provide 300 specialist products and they have been established for 30+ years working across Europe. Your hours of work are Monday - Friday 8.30 am to 5.00 pm Monday to Friday and free car...
-
Temporary Administrator
4 weeks ago
Chipping Norton, United Kingdom Everpool Full timeTemporary Customer Service Administrator Location: Chipping Norton – Office based only OX7 area. Duration: 6 weeksHours: Monday–Friday 37.5 hours per week, between 9am and 6pmPay: £12.00 per hourStart Date: 18th November We’re seeking a temporary Customer Service Administrator to help maintain smooth office operations during a busy period for a...
-
Administrative Assistant
4 days ago
Chipping Norton, United Kingdom CETA Insurance Ltd Full timeWe are currently searching for a part time talented Office Administrator to join our growing business. This individual will be responsible for assisting with daily administrative tasks that are required in order for our company to function smoothly. You will also be responsible for maintaining a professional and organized office environment and must be able...
-
Administrator
4 weeks ago
Chipping Norton, United Kingdom The Recruitment Group Careers Full timeWe are recruiting an Administrator to work with a well-established company based in Enstone. The Administrator will provide extensive business administration support to the sales and aftersales team.You will be the first point of contact for customers visiting site and all phone/email correspondence, so you will be professional with a flair for great...
-
Administration Assistant
7 months ago
Kings Norton, United Kingdom Smart 1 Recruitment Limited Full timeFamily-owned sheet metal engineering organisation (established 2004) requires an **Administration Assistant** to join their continuously expanding company. As **Administration Assistant **you will be providing administrative and purchasing support, within a busy manufacturing environment. If you have previous experience within an administrative position,...
-
Administrator
7 months ago
Chipping Norton, United Kingdom Maitland Selwyn Recruitment Full timeAre you looking for an exciting opportunity, where you can utilise your administration skills and provide valuable support to the team? We are pleased to be assisting a leading Estate Agency in Oxfordshire, in their recruitment for an Administrator. You will be based out of their office in Chipping Norton, with hours of work being Monday to Friday 9:45am...
-
Administrator
6 months ago
Midsomer Norton, United Kingdom Bridges Electrical Engineers Full time**At Bridges we are more than Engineers.** As a team we shape and support engineering and construction for our clients who in turn touch the daily lives of millions of people across the UK. We have a large diverse team of talented Safe & Happy People, combining their strengths and ambition to bring innovation and evolution which ensures Sustainability for...
-
Senior Administrator
2 days ago
Brize Norton, United Kingdom OmniRMS For Vinci Full time**Senior Administrator** **Permanent, Full Time** **Location: Brize Norton** We are currently looking to recruit an Senior Administrator to be based at RAF Brize Norton as part of a new Defence contract on a permanent basis. The new Senior Administrator will act as the support interface on site and support the department ensuring a high quality data...
-
Part-time Administrator
1 hour ago
Chipping Norton, United Kingdom Brite Recruitment Ltd Full time**FACILITIES ADMINISTRATOR CHIPPING NORTON** **£10.26 PER HOUR** **PART TIME 15 HOURS A WEEK** An incredibly successful, people-centred enterprise is looking for a Facilities Administrator to join their team on a part time, permanent basis. They require a responsible, proactive, and flexible Facilities Administrator for H&S, desk and meeting...