Project Administrator

4 weeks ago

Banbridge, United Kingdom Alternative Heat Full time

**Job Description
- Project Administrator**

The opportunity has arisen to join an industry leader in UK’s Building Services providers. We design, develop, and deliver a wide range of offsite-prefabricated, innovative, and sustainable building service solutions throughout the UK & Ireland.

Alternative Heat specialises in the design, supply, and installation of a wide range of Prefabricated energy solutions, typically built in NI and shipped throughout the UK & Ireland. We also offer turnkey design, build & operate solutions for commercial energy centers and large-scale district heating solutions and have experience with successfully procuring and delivering many similar packages to a wide range of public body’s throughout Ireland & UK.

**Job Title: Project Administrator**

**Location: Head Quarters - Banbridge, Co Down**

**Hours: 37 hrs. per week; 8.00am to 5pm Mon to Thu, 8.00am to 3.00pm Fri**

**Salary: Competitive Depending On Experience**

**Responsible to: Projects Manager**

**Job summary**:
**Responsibilities of role**:

- Prepare and update schedules and trackers for all live projects. This will Involve attending project pre-start and progress meetings to obtain an understanding of the scope and liaising with project/contracts managers to ensure this is reflected accurately and updated for weekly progress meetings.
- Prepare and update accurate procurement schedules for all live projects. This will involve liaising with design and contracts teams to agree a full list of items to be included for each project.
- Attending meetings, noting, and recording minutes of key discussions and decisions made.
- Preparing accurate draft minutes and action points following meetings attended in a timely manner within set deadlines. Follow up for progress reports.
- Become aware of the functions of other members of staff in the department as they affect your work.
- To communicate in a professional, helpful and non-prejudicial manner in all your dealings with staff, clients and customers as you will be regarded as a representative of your department and the Company.
- Any other duties necessary within the scope and purpose of the job as requested and offer support to other office-based staff when possible.

**Essential Criteria**:

- Good Microsoft Office skills - to include Excel, Word, PowerPoint, and Outlook.
- Minimum 2 years’ experience in similar role
- Ability to take ownership of their duties and a willingness to grow and learn within their team and the company.
- Demonstrate a good ability to work in a fast-paced environment.
- Excellent attention to detail.
- Good communication skills.

**Desirable Criteria**:

- Microsoft Projects Experience
- Viewpoint 4Projects Experience
- Relevant experience in Construction or Manufacturing
- CSCS/CSR card

**Please note: This role does not provide a certificate of sponsorship.**

**Employee Benefits**:

- Full in-house training and career development opportunities
- Competitive pension scheme
- Life assurance scheme
- Health cash plan
- Free annual health check during working hours
- 30 days annual leave increasing in line with length of service.
- Social events organised for all employees throughout the year via our Health and Wellbeing committee.
- Secure, free onsite parking
- Free Coffee, Hot Chocolate, Tea, and Fruit provided daily.
- Friendly and supportive working environment in state-of-the-art facilities

**For more information on our company please visit our website**:
**Alternative Heat is an equal opportunities employer.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Canteen
- Casual dress
- Company events
- Company pension
- Discounted or free food
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Referral programme

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Banbridge: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Office Administration: 2 years (required)
- Project Admin (within Manufacturing or Construction): 1 year (preferred)
- Microsoft Project: 1 year (preferred)
- 4Projects: 1 year (preferred)

Licence/Certification:

- CSR/CSCS (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 18/08/2023
Reference ID: 23AH171

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