Senior Office Administrator
5 months ago
**Description**:
A UK leading multi-award winning building services contractor are currently seeking a **Senior Office Administrator** in supporting their expanding pre-construction team at their fabulous new Head Office in Banbridge, as a fundamental role in assisting with the bidding and delivery process of multiple large scale projects throughout the UK, Ireland and Europe, including high rise residential, commercial, educational, airports, data centres, decarbonisation and renewable energy projects.
**Alternative Heat** is a specialist MEP contractor that carries out design, manufacture and installation of offsite mechanical & electrical prefabricated products and renewable energy systems with a reputation for construction quality and delivery of projects to the highest standard, where the pre-construction processes are an integral element in assisting with the delivery strategy and ensuring efficient operations across all estimation, design, manufacturing and onsite installation project stages.
| **Job Title** | **Senior Office Administrator**
| **Location** | **Head Quarters - Banbridge, Co Down**
| **Hours** | **38hrs per week; 8:00am to 5:00pm Mon to Thurs, 8:00am to 3:00pm Fri.**
| **Responsible to** | **Associate Director**
**Key Responsibilities**:
- Support Senior Managers and Directors with daily organisational tasks
- Coordinate meetings, including scheduling, issuing invitations, updating calendars and distributing relevant documents in advance
- Attend meetings, take detailed minutes and distribute to relevant persons
- Coordinate travel arrangements
- Monitor project timelines and upcoming milestones and deadlines
- Regularly communicate with relevant stakeholders status updates on project tasks, address concerns, and solicit feedback
- Create project documentation such as proposals, presentations, schedules and reports
- Collaborate with team members to gather information and compile data for proposals, presentations, schedules or reports
- Organise and maintain the folder structure for all project documentation
- Proactively identify potential issues in document preparation and work with team to address them
- Develop standardised templates for various project documents to ensure consistency and improve efficiency in document creation
- Stay updated on industry trends and best practices related to project documentation and administration
**Skills, Knowledge and Expertise**:
**Essential Criteria**:
- Minimum 3 years’ experience working as a Senior Office Administrator or similar role
- Excellent experience with office management and daily operations
- Proficiency in creating, formatting and managing various types of project documentation including bid proposals, presentations, reports and correspondence
- Strong written and verbal communication skills
- Strong organisation and planning skills to manage multiple tasks and prioritise tasks
- Strong analytical abilities to review and analyse project documentation
- Strong understanding of the bid, design and delivery processes within the construction industry
- Proficiency in Microsoft Office Packages; Outlook, Word, Powerpoint, Excel, Project, Teams
**Desirable Criteria**:
- A relevant third level education
- Knowledge of the building services or construction industry
**Benefits**:
- Full in-house training and career development opportunities
- Competitive pension scheme
- Life assurance scheme
- Health cash plan
- Free annual health check during working hours
- 30 days annual leave increasing in line with length of service.
- Social events organised for all employees throughout the year via our Health and Wellbeing committee.
- Secure, free onsite parking
- Free Coffee, Hot Chocolate, Tea, and Fruit provided daily.
- Friendly and supportive working environment in state-of-the-art facilities
**Alternative Heat is an equal opportunities employer.**
**About Alternative Heat**:
With over 17 years of experience within the Commercial Offsite Fabrication industry, Alternative Heat have established themselves as a market leader in this sector.
Located centrally between Dublin and Belfast our 8.5 acre Head Office and feabrication facilities, which are fully equipped with overhead cranes and 8,000m² of workshop floor area, provide an ideal factory construction environment which is reflected in the high quality solutions we offer.
We employ a strong team of design engineers, CAD technicians, contracts managers and skilled trades personnel who utilise their vast industry experience to assist in the design, fabrication and delivery of our bespoke MEP solutions, which we supply throughout the UK and Ireland.
-
Office Administrator
5 months ago
Banbridge, United Kingdom Ann's Full timeAnn’s Homecare is a family run company with over 27 years’ experience in the provision of quality care services in Northern Ireland. Our Sister company Ann’s Care Homes was established in Feb 2020 and following a large acquisition of 13 nursing homes from Four Seasons Health Care (FSHC) in July 2021, Ann’s Care Homes now have a property portfolio of...
-
Office Administrator
6 months ago
Banbridge, United Kingdom EOS IT Solutions Full time**Main Duties**: - Perform daily store administration tasks, which includes processing of daily picks and goods in - Ensure smooth running of the admin processes and continuously identifying and solving problems - Check all incoming and outgoing deliveries; assist with stock take and placing orders from an admin perspective - Respond quickly and effectively...
-
Facilities Administrator
5 months ago
Banbridge, United Kingdom Thompson Aero Seating Full timeThe post holder will be responsible for supporting and assisting the team in all office procedures and other ad hoc tasks to ensure the smooth running of the site. The role will be based in Banbridge and occasional requirement in Portadown. **Responsibilities** - Dealing with visitors including contractors to site - Ordering supplies and refreshments to the...
-
Receptionist/administrator
5 months ago
Banbridge, United Kingdom German Motor Works Full timeBusy independent Motor Garage requires experienced administrator for their office near Banbridge. You will have excellent time management skills and a pleasant telephone manner. Office administrator/accounts duties and responsibilities: Pricing projects and materials, Invoicing and credit control, Preparation and following up of quotations, Dealing with...
-
Office Junior/admin Assistant
6 months ago
Banbridge, United Kingdom EDWARD ORR SOLICITORS LIMITED Full time'''Duties''' - Perform data entry tasks with precision and efficiency. - Provide administrative support to ensure efficient operation of the office. - Handle office tasks, such as filing, generating reports, and presentations. - Answer phone calls and redirect them when necessary. - Utilize computerized systems for managing information. - Organize and...
-
Junior Administrator
5 months ago
Banbridge, United Kingdom Alternative Heat Full time**Description**: The opportunity has arisen to join an industry leader in UK’s Building Services sector. Alternative Heat design, develop and deliver a wide range of offsite-prefabricated, innovative, and sustainable building service solutions throughout the UK & Europe. We specialise in the design, supply, and installation of a wide range of...
-
Hseq Administrator
5 months ago
Banbridge, United Kingdom Alternative Heat Full time**Description**: The opportunity has arisen to join an industry leader in UK’s Building Services providers. We design, develop and deliver a wide range of offsite-prefabricated, innovative and sustainable building service solutions throughout the UK & Ireland. Alternative Heat specialises in the design, supply and installation of a wide range of...
-
Pre-construction Administrator
5 months ago
Banbridge, United Kingdom Alternative Heat Full time**Description**: A UK leading multi-award winning building services contractor are currently seeking a **Pre-Construction Administrator** in supporting their expanding pre-construction team at their fabulous new Head Office in Banbridge, as a fundamental role in assisting with the bidding and delivery process of multiple large scale projects throughout the...
-
Senior Hseq Officer
6 months ago
Banbridge, United Kingdom Alternative Heat Full time**Description**: The opportunity has arisen to join an industry leader in UK’s Building Services sector. Alternative Heat design, develop and deliver a wide range of offsite-prefabricated, innovative, and sustainable building service solutions throughout the UK & Europe. We specialise in the design, supply, and installation of a wide range of...
-
Purchasing Administrator
5 months ago
Banbridge, United Kingdom Alternative Heat Full time**Description**: If you enjoy working within a collaborative and diverse culture sharing ideas and working together, join our team and help us make a difference to drive our business forward. We are growing at a wonderful rate and are always on the lookout for exceptional talent, whether you are looking to take that next step in your career or taking your...
-
Receptionist (with Administrative Duties)
5 months ago
Banbridge, United Kingdom Alternative Heat Full time**Description**: Alternative Heat specialises in the design, supply and installation of a wide range of Off-site Prefabricated solutions for the commercial M&E sectors throughout Ireland and UK. Through continuous investment within our teams, and our facilities, we have grown strongly over the years and established ourselves as a leader within the offsite...
-
Senior Management Accountant
4 weeks ago
Banbridge, United Kingdom Artemis Human Capital Full timeArtemis Human Capital is thrilled to partner exclusively with a dynamic group of businesses based in Banbridge to recruit a Senior Management Accountant. Due to ongoing growth and the acquisition of significant new contracts, there is an exciting opportunity for a Management Accountant with experience in ERP and project management. This role promises genuine...
-
Administration Assistant/receptionist
5 months ago
Banbridge, United Kingdom Your Legal Secretaries Full timeYour Legal Secretaries has partnered with a very busy legal practice in Banbridge who seek to employ an Administration Assistant/Receptionist. **Duties of the role**: - To be responsible for the reception area. - To answer phone calls and assist clients who attend the office. - To answer queries where possible by using the firm's own systems. - Setting up...
-
Band 3 Administrative Assistant
3 weeks ago
Banbridge, United Kingdom CV-Library Full timeJoin Our Team as a Band 3 Administrative Assistant! Are you an organised and detail-oriented individual looking to make a difference in the healthcare sector? We have an exciting opportunity for you to join our team as a Band 3 Administrative Assistant! Location: Banbridge Hours: 18.75 hours per week (Monday - Friday, 9 AM - 5 PM) Duration: Until January...
-
Community Engagement Officer
6 months ago
Banbridge, United Kingdom Home Instead Full time**Company Description** Our mission is to brighten the lives of seniors giving them a sense of purpose, wellbeing & worth. This role will play a vital part ensuring that our clients receive the best in class quality care and support the growth of our business. **Job Description** Job Purpose** To develop and implement community and marketing initiatives...
-
Community Engagement Officer
5 months ago
Banbridge, United Kingdom Home Instead Full time**Company Description** Our mission is to brighten the lives of seniors giving them a sense of purpose, wellbeing & worth. This role will play a vital part ensuring that our clients receive the best in class quality care and support the growth of our business. **Job Description** Job Purpose** To develop and implement community and marketing initiatives...
-
Estimating Document Controller
5 months ago
Banbridge, United Kingdom Kane Group Full timeKane Group are an established, and successful multi-disciplinary building services engineering contractor, with our Head Office based in Banbridge, Northern Ireland. We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland,...
-
Accounts Payable Clerk
5 months ago
Banbridge, United Kingdom Alternative Heat Full time**Description**: A UK leading multi-award-winning building services contractor are currently seeking an Accounts Payable Clerk in supporting their expanding pre-construction team at their fabulous new Head Office in Banbridge, as a fundamental role in managing pre-construction processes and deliverables on multiple large-scale projects throughout the UK,...
-
Accounts Payable Clerk
6 months ago
Banbridge, United Kingdom Alternative Heat Full time**Description**: A UK leading multi-award-winning building services contractor are currently seeking an Accounts Payable Clerk in supporting their expanding pre-construction team at their fabulous new Head Office in Banbridge, as a fundamental role in managing pre-construction processes and deliverables on multiple large-scale projects throughout the UK,...
-
Project Coordinator
7 months ago
Banbridge, United Kingdom EOS Full time**WHO WE ARE**: EOS IT Solutions is a family run Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world's largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. Customer satisfaction and commitment to superior quality of service are our top business...