Receptionist (with Administrative Duties)

4 months ago

Banbridge, United Kingdom Alternative Heat Full time

**Description**:
Alternative Heat specialises in the design, supply and installation of a wide range of Off-site Prefabricated solutions for the commercial M&E sectors throughout Ireland and UK. Through continuous investment within our teams, and our facilities, we have grown strongly over the years and established ourselves as a leader within the offsite pre-fabrication industry throughout Ireland and the UK.

Role
- To Support a busy reception area and be the first point of contact in the organisation (face to face or via telephone), focusing on providing an exceptional service.

|
**Job Title** |
**Receptionist**
|
**Location** |
**Head Quarters - Banbridge, Co Down**
|
**Hours** |
**37.5hrs per week; 8.30am to 5.00pm Monday - Friday**
|
**Salary** |
**Competitive depending on experience**
|
**Responsible to** |
**Travel And Reception Lead**
|
**Closing Date** |
**29th November at 5pm**

**Key Responsibilities**:
Core Responsibilities of role:

- Meet and greet visitors entering the business and ensuring the correct screening, sign in/sign out procedures/documentation are completed.
- To answer the telephone in an efficient and professional Manner, screen and direct calls, take and relay messages and provide information to callers.
- Ensure the reception area and meetings rooms are neat and tidy at all times.
- Receive and sort all incoming post/deliveries and distribute to the relevant departments. To frank all outgoing post and deliver to the post office.
- To maintain and place stationary/orders relevant to both reception and head office, double checking the orders when they arrive that it is correct and placing the items in the stationary cupboard.
- To maintain and order supplies for tea stations, coffee machines, canteen and place milk orders.
- To manage the conference/meeting room booking system, organising and accepting meeting requests, scheduling appointments and arranging any necessary catering.
- To assist the senior receptionist (in their absence be responsible for) booking all travel associated with the company to include but not limited to booking flights, carparks, trains, hotel and car-hire.
- To record, update budget spreadsheet and electronically file all confirmations/details associated with each aspect of travel for the company i.e. individual, job, cost etc.
- Update the company credit cards and chase any outstanding receipts/confirmations and saving them in the correct format.
- To check and approve payments on 4P systems and allocate to the correct jobs codes.
- To support other departments with general administrative duties on as and when required basis.
- Any other duties deemed necessary by management

**Skills, Knowledge and Expertise**:
**Essential Criteria**:
Previous experience working in a busy reception area/office environment

Excellent communication skills, written and verbal.

Proficient in use of Microsoft Office packages in particular Outlook, Word and Excel. Ability to work alone on your own initiative and as part of a team.

Accuracy and good attention to detail skills

Good organization and time management skills

Discretion and the ability to maintain confidentiality

**Desired Criteria**:
Previous experience in booking/arranging travel

Experience in dealing with a high volume of phone calls.

**Benefits**:

- Full in-house training and career development opportunities
- Competitive pension scheme
- Life assurance scheme
- Health cash plan
- Free annual health check during working hours
- 30 days annual leave increasing in line with length of service.
- Social events organised for all employees throughout the year via our Health and Wellbeing committee.
- Secure, free onsite parking
- Free Coffee, Hot Chocolate, Tea, and Fruit provided daily.
- Friendly and supportive working environment in state-of-the-art facilities

**Alternative Heat is an equal opportunities employer.**

**About Alternative Heat**:
With over 17 years of experience within the Commercial Offsite Fabrication industry, Alternative Heat have established themselves as a market leader in this sector.

Located centrally between Dublin and Belfast our 8.5 acre Head Office and feabrication facilities, which are fully equipped with overhead cranes and 8,000m² of workshop floor area, provide an ideal factory construction environment which is reflected in the high quality solutions we offer.

We employ a strong team of design engineers, CAD technicians, contracts managers and skilled trades personnel who utilise their vast industry experience to assist in the design, fabrication and delivery of our bespoke MEP solutions, which we supply throughout the UK and Ireland.

  • Receptionist/administrator

    4 months ago

    Banbridge, United Kingdom German Motor Works Full time

    Busy independent Motor Garage requires experienced administrator for their office near Banbridge. You will have excellent time management skills and a pleasant telephone manner. Office administrator/accounts duties and responsibilities: Pricing projects and materials, Invoicing and credit control, Preparation and following up of quotations, Dealing with...

  • Administration Assistant/receptionist

    5 months ago

    Banbridge, United Kingdom Your Legal Secretaries Full time

    Your Legal Secretaries has partnered with a very busy legal practice in Banbridge who seek to employ an Administration Assistant/Receptionist. **Duties of the role**: - To be responsible for the reception area. - To answer phone calls and assist clients who attend the office. - To answer queries where possible by using the firm's own systems. - Setting up...

  • Receptionist

    5 months ago

    Banbridge, United Kingdom Bupa Dental Care Full time

    Receptionist at Bupa Dental Care Barnbridge Part Time 2 days per week 17.5 hours T 7.45-5.30 F 7.45-5.30 Here at Bupa Dental Care our people are at the heart of everything we do, because we care. We have created environments where people can look forward to coming to work, feel empowered and benefit from working collaboratively with brilliant and talented...

  • Receptionist - Part-time

    5 months ago

    Banbridge, United Kingdom Healthcare Ireland Group Full time

    **_Are you organised and empathetic? _** **The Home** Bannview House is a modern, purpose-built Nursing Home supporting up to 80 residents. The Home is designed with individual bedrooms and ensuite facilities, a comfortable lounge and dining areas. Many rooms in the Home have fantastic views of the rural countryside. The attractive enclosed gardens and...

  • Legal Receptionist

    5 months ago

    Banbridge, United Kingdom VANRATH Full time

    VANRATH are thrilled to be partnering with one of NI's leading Law firms. The firm has a great reputation and places immense value on their staff, and VANRATH are delighted to be helping them recruit a **Legal Receptionist** on a **Permanent **basis. The role will be performed within Monday - Friday (Flexibility on start and finish times). Based in...

  • Receptionist - Banbridge - Law Firm

    5 months ago

    Banbridge, United Kingdom VANRATH Full time

    VANRATH are thrilled to be partnering with one of NI's leading Law firms. The firm has a great reputation and places immense value on their staff, and VANRATH are delighted to be helping them recruit a **Receptionist** on a **Permanent **basis. The role will be performed within Monday - Friday (Flexibility on start and finish times). Based in...

  • Receptionist (School Leaver/ Trainee)

    5 months ago

    Banbridge, United Kingdom Kane Group Full time

    Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland. We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London,...

  • Office Administrator

    5 months ago

    Banbridge, United Kingdom EOS IT Solutions Full time

    **Main Duties**: - Perform daily store administration tasks, which includes processing of daily picks and goods in - Ensure smooth running of the admin processes and continuously identifying and solving problems - Check all incoming and outgoing deliveries; assist with stock take and placing orders from an admin perspective - Respond quickly and effectively...

  • Office Administrator

    5 months ago

    Banbridge, United Kingdom Ann's Full time

    Ann’s Homecare is a family run company with over 27 years’ experience in the provision of quality care services in Northern Ireland. Our Sister company Ann’s Care Homes was established in Feb 2020 and following a large acquisition of 13 nursing homes from Four Seasons Health Care (FSHC) in July 2021, Ann’s Care Homes now have a property portfolio of...

  • Front of House

    5 months ago

    Banbridge, United Kingdom VANRATH Full time

    VANRATH are thrilled to be partnering with one of NI's leading Law firms. The firm has a great reputation and places immense value on their staff, and VANRATH are delighted to be helping them recruit a **Receptionist** on a **Permanent **basis. The role will be performed within Monday - Friday (Flexibility on start and finish times). Based in...

  • Office Administrator

    5 months ago

    Banbridge, United Kingdom Ann's Full time

    Ann’s Homecare is a family run company with over 27 years’ experience in the provision of quality care services in Northern Ireland. Our Sister company Ann’s Care Homes was established in Feb 2020 and following a large acquisition of 13 nursing homes from Four Seasons Health Care (FSHC) in July 2021, Ann’s Care Homes now have a property portfolio of...

  • Hseq Administrator

    4 months ago

    Banbridge, United Kingdom Alternative Heat Full time

    **Description**: The opportunity has arisen to join an industry leader in UK’s Building Services providers. We design, develop and deliver a wide range of offsite-prefabricated, innovative and sustainable building service solutions throughout the UK & Ireland. Alternative Heat specialises in the design, supply and installation of a wide range of...

  • Facilities Administrator

    4 months ago

    Banbridge, United Kingdom Thompson Aero Seating Full time

    The post holder will be responsible for supporting and assisting the team in all office procedures and other ad hoc tasks to ensure the smooth running of the site. The role will be based in Banbridge and occasional requirement in Portadown. **Responsibilities** - Dealing with visitors including contractors to site - Ordering supplies and refreshments to the...

  • Junior Administrator

    5 months ago

    Banbridge, United Kingdom Alternative Heat Full time

    **Description**: The opportunity has arisen to join an industry leader in UK’s Building Services sector. Alternative Heat design, develop and deliver a wide range of offsite-prefabricated, innovative, and sustainable building service solutions throughout the UK & Europe. We specialise in the design, supply, and installation of a wide range of...

  • Band 3 Administrative Assistant

    19 hours ago

    Banbridge, United Kingdom CV-Library Full time

    Join Our Team as a Band 3 Administrative Assistant! Are you an organised and detail-oriented individual looking to make a difference in the healthcare sector? We have an exciting opportunity for you to join our team as a Band 3 Administrative Assistant! Location: Banbridge Hours: 18.75 hours per week (Monday - Friday, 9 AM - 5 PM) Duration: Until January...

  • Purchasing Administrator

    5 months ago

    Banbridge, United Kingdom Alternative Heat Full time

    **Description**: If you enjoy working within a collaborative and diverse culture sharing ideas and working together, join our team and help us make a difference to drive our business forward. We are growing at a wonderful rate and are always on the lookout for exceptional talent, whether you are looking to take that next step in your career or taking your...

  • Administrative Support Officer

    2 weeks ago

    Banbridge District, United Kingdom Education Authority Full time

    Job PurposeTo provide high-quality administrative support to the Principal, school staff, and Board of Governors, ensuring the smooth operation of the school office.Main Duties and ResponsibilitiesGeneral Administrative Processes and RecordsManage and maintain accurate and up-to-date records, including pupil and staff information, budgets, and other relevant...

  • Administrative Support Officer

    2 weeks ago

    Banbridge District, United Kingdom Education Authority Full time

    Job PurposeTo provide high-quality administrative support to the Principal, school staff, and Board of Governors, ensuring the smooth operation of the school office.Main Duties and ResponsibilitiesGeneral Administrative Processes and RecordsManage and maintain accurate and up-to-date records, including pupil and staff information, budgets, and other relevant...

  • Administrative Support Officer

    3 weeks ago

    Banbridge District, United Kingdom Education Authority Full time

    Job PurposeTo provide high-quality administrative support to the Principal, school staff, and Board of Governors, ensuring the smooth operation of the school office.Main Duties and ResponsibilitiesGeneral Administrative Processes and RecordsManage and maintain accurate and up-to-date records, including pupil and staff information, budgets, and other relevant...

  • Administrative Support Officer

    3 weeks ago

    Banbridge District, United Kingdom Education Authority Full time

    Job PurposeTo provide high-quality administrative support to the Principal, school staff, and Board of Governors, ensuring the smooth operation of the school office.Main Duties and ResponsibilitiesGeneral Administrative Processes and RecordsManage and maintain accurate and up-to-date records, including pupil and staff information, budgets, and other relevant...