Practice Administrator

7 months ago

Belfast, United Kingdom Fieldfisher Full time

**What can you expect?**

We are seeking two experienced Administrators to join our Legal Support Services function in our Belfast Support Hub. Fieldfisher's Practice Administrators have a key role within secretarial services and provide administrative support across all Practice Groups and Business Services Professionals within the UK.

**Inclusiveness and Diversity**

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

**A bit about the role**
- Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate.
- Preparation of client registration documents, engagement/assignments letters, conflict checks and AML.
- Raising billing guides and assisting with the billing process.
- Property searches using the Land Registry portal.
- Utility searches using our electronic search agents.
- Electronic filing.
- Upkeep and maintenance of the firms Interaction database including inputting business cards/data as appropriate.
- Updating Alerters/Blogs/Website.
- Booking meeting rooms.
- Conducting research.

**A bit about you**
- Experience gained in an office as an administrator or customer service (call centre) background
- Good IT skills and be able to use Word and Outlook proficiently (PowerPoint and Excel would be an advantage but are not essential)
- Good communication skills, with the ability to liaise effectively at all levels across the business
- GCSE Maths and English

**What can we offer you?**

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

Fieldfisher Belfast is based in the vibrant and modern offices located in the iconic Titanic Quarter. You will be joining a growing and exciting office environment, which has seen rapid expansion since its opening in August 2018.

Our open plan workspace encourages a sense of camaraderie, hybrid working and hot-desking. We have diverse teams made up of Lawyers, Legal Support and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. Offering great commuter links, being a 10-minute walk from the city centre, bookable on-site parking and easy access to railway and bus services.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself

**Culture & personal development**

We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.

We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.

**How to apply**

Fieldfisher is a European law firm with market-leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, financial services, energy & natural resources, and life sciences.

We are a law firm built around people with all their diversity and we strike a healthy balance between legal excellence and a down-to-earth practical approach to our clients' needs. We believe **The Future is Human**, so we choose a collaborative approach with an intense focus on the end-user and consider carefully how to shape our services to add the most value to our clients.

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