Facilities Senior Administrator

5 months ago

Bristol, United Kingdom HeidelbergCement Full time

**Description of business**

The Heidelberg Materials International Business Service Centre provides administrative and transactional services to in-scope Heidelberg Materials Companies and Business Lines. The International Business Centre incorporates departments which provides **Accounts Payable,** **Central Purchasing**, and **Master Data** services to other group countries. As part of an expanding international center, there is lots of room for career progression within these departments.

Our corporate culture is characterized by trusting teamwork, a strong customer focus, creativity, and a willingness to innovate, as well as sustainable thinking and action. As one of the world's leading manufacturers of construction materials with around 51,000 employees in over 50 countries, we offer excellent career opportunities for your professional future.

The Facilities team provide a range of support to teams on site, including management of reception, greeting and supporting visitors to site, setting up meeting and conferencing facilities when required, and ensuring that all employees on site have the equipment and welfare facilities that they need. The Heidelberg Cement International Business Service Centre (BSC) provides administrative and transactional services to in-scope HC companies.

**Description of Team / Department**

The Facilities team provide a range of support to teams on site, including management of reception, greeting and supporting visitors to site, setting up meeting and conferencing facilities when required, and ensuring that all employees on site have the equipment and welfare facilities that they need. The Heidelberg Cement International Business Service Centre (BSC) provides administrative and transactional services to in-scope HC companies.

**Purpose of / Responsibilities of the role**
- Ensuring that day to day facilities tasks are completed to a high standard
- Ensuring meeting rooms and office facilities are well maintained. Where issues are identified, resolving them where possible, or reporting to the relevant people
- Performing workstation assessments and proposing necessary changes
- Monitoring, ordering and distributing consumable stock and equipment
- Supporting in purchase order reconciliations and budget tracking
- Supporting in purchase order reconciliations and budget tracking
- Proactive in identifying and mitigating site health and safety risks
- Reception cover when required
- Managing more complex, non-standard incidents, requiring good understanding of the end to end process.
- Accurately working with Service Levels Agreements (SLA's) on a ‘right first time” basis.
- Ensuring compliance with all appropriate processes and controls
- Routine query resolution and problem solving
- Provide guidance, training and support for other team members are required
- Ensuring personal targets are met on a continuous basis, and escalating any issues or hurdles immediately for support
- Working as part of a team to deliver overall targets, providing support to others where needed
- Providing excellent customer service where required (internally and externally), including interaction with international stakeholders
- Ensuring effective escalation for non-standard requests or issues.
- To work with high levels of integrity and confidentiality.
- Positively support a team and department in change and innovation.
- Any other task requested by your team lead or any BSC manager.

**Skills / Experience**
- Excellent interpersonal skills - with the drive and flexibility to support others.
- Basic Microsoft Office (excel).
- Excellent data entry skills.
- Excellent written and oral communication skills.
- English and Maths GCSE Grade C or above (or equivalent)

The role holder is expected:

- to comply with all aspects of the Hanson Compliance Policy
- to ensure that all the business/operations are performed in accordance with instructions and procedures and in such a way so as to prevent any fraudulent activities taking place
- to comply with the Health & Safety at Work Act 1974 and to observe the requirements of the Company Safety Policy and other relevant legislation
- to update all areas of knowledge as required to carry out the job with maximum effectiveness and to attend training/development courses as and when required
- to comply will all aspects of the HR Policies and Procedures of the Company

**Excellent Remuneration and Benefits**
- Excellent remuneration packages
- Agile working / Flexible working policies in place
- Various incentive bonus schemes
- 27 days holiday (excluding bank holidays)
- Paid day off to Volunteer every year
- Holiday Purchase Scheme
- Sabbatical leave
- Family friendly policies such as enhanced Maternity/Paternity, and other policies including Parental leave, Neonatal care, Adoption
- Access to our Employee Assistance Programme for free and confidential advice/support 24/7
- Trained mental health first aiders
- Benefits supporting you and your family,

  • Senior Facilities Administrator

    5 months ago

    Bristol, United Kingdom HVAC Recruitment LTD Full time

    **Senior Facilities Administrator** **Bristol, BS14** **Monday to Friday / 8am - 4:30pm** **Starting Salary - £30,000** Our client currently has an opportunity for a **Senior Facilities Administrator** to be based on one of our clients commercial offices in Bristol. Here you will be joining a team which all help deliver the SLA's on site. This role also...

  • Facilities Management Administrator

    3 weeks ago

    Bristol, United Kingdom CV-Library Full time

    Our client, a successful and growing facilitates management firm based in Bristol, are currently seeking an ambitious Facilities Management Administrator to join them. This company are part of a bigger business and they are only a team of 5 at the moment, but have some very strong growth plans moving into next year. You will be an essential asset to the team...

  • Facilities Senior Administrator

    5 months ago

    Bristol, United Kingdom HeidelbergCement Full time

    **Description of business** The Heidelberg Materials International Business Service Centre provides administrative and transactional services to in-scope Heidelberg Materials Companies and Business Lines. The International Business Centre incorporates departments which provides **Accounts Payable,** **Central Purchasing**, and **Master Data** services to...

  • Facilities Administrator

    5 months ago

    Bristol, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Job Title**: - Facilities Administrator **Salary**: - £24,000 - £30,000 (Depending on experience) **Location**: - Clifton, Bristol **Contract**: - Permanent, Full Time **Working Hours** - Monday to Thursday 9:00am - 5:30pm & Friday 9:00am - 5:00pm We are looking for an organised and friendly Property Manager to join a...

  • Facilities Management Administrator

    3 weeks ago

    Bristol, United Kingdom Bennett and Game Recruitment LTD Full time €26,000

    Our client, a successful and growing facilitates management firm based in Bristol, are currently seeking an ambitious Facilities Management Administrator to join them. This company are part of a bigger business and they are only a team of 5 at the moment, but have some very strong growth plans moving into next year. You will be an essential asset to the team...

  • Facilities Administrator

    5 months ago

    Bristol, United Kingdom Spec Recruitment Full time

    **Administrator** The Administrative Administrator is responsible for the day-to-day operations of the office. This position will support the Director of Operations and the Director of Patient Care Services. The Administrative Administrator will manage the day-to-day office operations and will be responsible for assisting with patient care and office Dental...

  • Facilities and Estates Administrator

    5 months ago

    Bristol, United Kingdom St Peter's Hospice Full time

    We are looking for a **Facilities and Estates Administrator** to provide effective administration support to the Facilities and Estates Team. The post holder will be organized with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform...

  • Contract Administrator

    5 months ago

    Bristol, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Bristol - BS37** **Permanent Full Time** **£27,000 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in...

  • Contract Administrator

    5 months ago

    Bristol, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Bristol - BS37** **Permanent Full Time** **£27,000 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in...

  • Facilities Administrator

    1 week ago

    Bristol, Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

    We are seeking a skilled Facilities Administrator to support our Centralised Admin Team based in Bristol. This part-time role involves working 30 hours a week, Monday to Friday, 16:15 - 22:15. As a key member of our team, you will be responsible for delivering a smooth and comprehensive administration service, covering four main areas: Rostering, Absence,...

  • Senior Administrator

    4 weeks ago

    Bristol, Bristol, United Kingdom NHS Full time

    Main ResponsibilitiesThe Estates and Facilities Department is a diverse and dynamic team that requires a skilled and experienced administrator to oversee the effective delivery of a comprehensive Estates and Facilities service. As a Senior Administrator, you will be responsible for coordinating a range of external suppliers and contractors, administering...

  • Senior Administrator

    4 weeks ago

    Bristol, Bristol, United Kingdom NHS Full time

    Main ResponsibilitiesThe Estates and Facilities Department is a diverse and dynamic team that requires a skilled and experienced administrator to oversee the effective delivery of a comprehensive Estates and Facilities service. As a Senior Administrator, you will be responsible for coordinating a range of external suppliers and contractors, administering...

  • Office Administrator

    2 weeks ago

    Bristol, United Kingdom CV-Library Full time

    Office Administrator (Facilities Management) £30,000 - £34,000 + Annual Bonus + Mon-Fri + Company Benefits Bristol Are you an Administrator or similar with a background in property management or facilities looking to join a specialist facilities management company where no two days are the same, offering a stable role with no weekends and...

  • Facilities and Environmental Administrator

    5 months ago

    Bristol, United Kingdom Ascenti Full time

    Are you ready to be part of something extraordinary? At Ascenti, we're on a mission to elevate health and transform lives, and we need passionate individuals like you to join us on this exciting journey! **About us** Ascenti is not just a company; we're a family dedicated to making a difference in people's lives. With over 25 years of experience, we're...

  • Facilities Helpdesk Administrator

    5 months ago

    Bristol, United Kingdom paretofm Full time

    Facilities Helpdesk Administrator **Salary**: £24,000 **Location**: Remote (Bristol area) Pareto are currently looking for a Helpdesk Administrator to join us on a Full time basis to be based in Central London. **Responsibilities to include but not limited to**: - Actively monitoring open jobs including chasing engineers for updates and allocating jobs...

  • Senior Facilities Assistant

    5 months ago

    Bristol, United Kingdom Heidelberg Materials Full time

    **THIS ROLE IS FOR A 3 MONTH FIXED TERM CONTRACT** This could be extended however is not guaranteed. **Description of business** ------------------------------------------------------------------------------------------ - The Heidelberg Materials International Business Service Centre provides administrative and transactional services to in-scope Heidelberg...

  • Facilities Management Coordinator

    3 weeks ago

    Bristol, Bristol, United Kingdom Bennett and Game Recruitment LTD Full time

    Job Overview:As a key member of the team at Bennett and Game Recruitment LTD, we are seeking an ambitious Facilities Management Administrator to join our client, a successful and growing facilities management firm based in Bristol. This is an excellent opportunity for an individual with a passion for facilities management to take their career to the next...

  • Senior Office Administrator

    3 weeks ago

    Bristol, Bristol, United Kingdom NHS Blood and Transplant Full time

    Job SummaryWe are seeking a highly skilled and motivated Senior Office Administrator to provide comprehensive office and administrative support to the Head of Testing Development within the Blood Supply Directorate.This role involves undertaking administration and clerical duties in support of the Technical and Scientific Development Team, including...

  • Estates and Facilities Directorate Personal

    5 months ago

    Bristol, United Kingdom North Bristol NHS Trust Full time

    Directorate Personal Assistant - Are you a skilled, organised and proactive multi-tasker? - Do you have excellent secretarial, administrative skills? - Are you an articulate listener, producing high quality minutes? - Can you engage confidently with colleagues at all levels? - Are you calm and productive in a busy environment? If this sounds like you please...

  • Facilities and H&s Administrator

    5 months ago

    Bristol, United Kingdom Broadway Engineering Full time

    **About us**:Broadway Engineering is a family owned engineering company, machining high specification metallic components since 1938. Our investment in industry leading machine tools is complemented by our knowledge, expertise and attention to detail. Our continuous development within the organisation and specialist team lets us continue to compete in a...