Facilities and Estates Administrator

7 months ago


Bristol, United Kingdom St Peter's Hospice Full time

We are looking for a **Facilities and Estates Administrator** to provide effective administration support to the Facilities and Estates Team.

The post holder will be organized with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the department.

The Details:

- Working 37.5 hours per week, Monday to Friday 9am - 5pm
- Salary: up to £23,508 per annum, dependant on experience
- Permanent position

What are we looking for:
Someone to be responsible for organising the different activities and people involved in the delivery of the Facilities & Estates Services.

To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. You will need to be courteous, proactive, and well-organised individual who can bring creative solutions to administrative problems.

Key Relationships:

- Facilities & Estates Management
- Retail Team
- All Hospice Stakeholders & Management

Key Responsibilities:

- Management of the daily maintenance task sheets with the maintenance team and hospice stakeholders. Updating the shared task spreadsheet.
- Coordination of the Facilities & Estates holiday requests and rotas
- Processing of all supplier quotes, proposals, and invoices through financial process.
- Supporting Facilities & Estates Management with all HR related activities.
- Supporting Facilities & Estates Management with the collation and delivery of reports and file management.
- Coordination of the department’s procurement requirements through approved suppliers.
- Take and transcribe notes of meetings to produce concise and accurate records.
- Maintain basic office systems and processes to include the organisation of the shared drive, the intranet, holiday requests and health & safety documentation.

**For more information, please view the job description located at end of this page or contact Trevor Lucas, Facilities and Estates Manager for an informal chat at.


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