Administrator

3 weeks ago


Livingston, United Kingdom Pertemps Scotland Full time

Pertemps are recruiting for an Administrator to work with a Public Sector organisation based in West Lothian on a temporary basis
**Start Date**: ASAP
**Contract Length**: 6 Weeks initially
**Pay Rate**: £10.04-£10.34
**Location**: West Lothian
- Various locations
**Hours**:36 hours
**Main Duties**:

- Manage incoming and outgoing mail, logging and responding where appropriate
- Meeting arrangements - arrange internal / external / agency / partner meetings booking resources (e.g. rooms, flipcharts, tele conferencing facilities, refreshments) as necessary
- Meeting handling - prepare agendas, take minutes (internal or team meetings), type minutes and circulate accordingly
- Book travel and accommodation as required for the attendance at external courses and conferences
- Provide a high quality copy / audio typing service producing correspondence, reports, forms, minutes, procedures, presentation materials and other items as required
- Input and maintain accurate records to a range of systems including databases, spreadsheets, payment systems, office diaries etc.
- Raise and approve invoices and purchases on PECOS / purchase cards in line with authorised levels
- Handle and maintain accurate records of petty cash expenditure ensuring compliance
- Compile standard statistical / financial information undertaking simple calculations
- Undertake photocopying and scanning duties as required, ensuring compliance with information security policies and procedures
- Maintain an efficient stock control system for all stationery and equipment
- Ensure that all tasks are undertaken within defined service levels / standards

**Essential Skills**:

- Excellent customer service and interpersonal skills with an ability to communicate effectively with service users, colleagues and managers at all levels
- Good written skills, with an excellent attention to accuracy and detail
- Ability to work flexibly to meet deadlines
- Confident in the use of IT systems

This role is for immediate start. Please submit your CV or contact Dion on for more information


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