Administrator

2 weeks ago


Livingston, United Kingdom Uber Recruit Full time

Uber Recruit are currently working on behalf of our client who have an immediate requirement for a proactive Administrator to work on a 5 month fixed term contract based at their Laboratory in Livingston.

**The hours of work will be 8.00am-4.00pm, Monday-Friday.**

It is an excellent opportunity for an experienced Administrator who will provide support to the Managers and Departments and take responsibility for the admin function.
- Greeting visitors to Reception, sending and receiving mail, deliveries and dealing with telephone enquiries.
- Place orders for department(s) annually and check orders are correct on arrival.
- Collect mail from Head Office or organise delivery/collection (courier).
- Run general errands when required, such as collect/order lunch for visitors.
- When requested collect samples to/from another site.
- Recharges for all departments at the end of month (if required).
- To manage all documentation to meet COSHH requirements, ensuring that all existing and new substances in use by the company are properly recorded and that the data is distributed to all relevant company locations.
- Update import licences and administration for imports to the Laboratory.
- Count/Log samples into the database.
- All administration and filing.
- Together with maintenance, monitor stock levels for all departments and advise them of any possible issues.
- Travel arrangements and arranging couriers.
- Contacting suppliers/subcontractors when required.
- Attend Laboratory management meetings/Health and Safety meetings/COSHH meetings etc and take minutes and distribute.
- Update/write protocols for each routine procedure.

**Skills and experience required**:

- Previous Secretarial/Administration experience, ideally having provided support to Management.
- Enthusiasm with excellent communication skills.
- Strong attention to detail.
- Highly organised and the ability to multitask.
- Able to work well on your own initiative, as well as part of a team.
- Proficient experience of Microsoft Packages including PowerPoint.
- Uber Recruit are acting as an Employment Agency for this position.

**Job Types**: Full-time, Fixed term contract
Contract length: 5 months

**Salary**: £24,000.00-£25,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Livingston, West Lothian: reliably commute or plan to relocate before starting work (required)

Work Location: One location



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