Office Administrator/bookkeeper
6 months ago
This role will involve working closely with the business owner Mel Luckes in the running of her two businesses:
Luckes Bistro has been operating for 7 years and is much loved by locals and tourists alike. See the bottom of this description for more details.
She is looking for an experienced Book Keeper and Administrator.
You will work in an office at our Bistro on North Street, Chichester, every mid morning Monday - Friday for 2-3 hours a day. (Flexi hours available, increase in hours may be available). You will sometimes visit our shop which is a 5 minutes drive away.
You will very much be part of our lovely team at both locations and knowledge of the hospitality industry and retailing would be ideal.
You will have experience in:
1- accounting software Xero
2-organising and filing paperwork effectively, uploading receipts onto Dext
4-sending invoices and entering purchases
5-liaising with suppliers, sometimes making orders, following up deliveries, organising returns if damaged or incorrect and tracking payment dates to ensure supplier invoices are paid on time
6-keeping a record of staff holiday requests and sick days - ensuring the Accountant receives HMRC New Starter Forms from new staff-adding them to the till system so they can clock on/off
7-general admin duties eg printing out menus when needed
8-cash counting, recording and banking, monitoring petty cash
9- working independently some of the time and other times closely with the business owner Mel Luckes
10- must drive and have own car. You may occasionally need to go to Luckes Botanical or collect items from local printers or a suppliers. There is potentially free parking 2 ministerial walk from the Bistro
11-social media experience and flair
- able to post on Instagram and Facebook, make comments and answer questions. (Content is created by Mel Luckes and an advisor ) Also monitor Google and Trip Advisor reviews to flag up anything that needs urgently responding to by Mel.
You must have experience in XERO and book keeping and be the sort of person who is naturally extremely efficient, organised and loves to keep meticulous records. We have Accountants for the payroll and end of year account filing etc, however you will be taking over some of the simple daily tasks they presently do.
You will play a key role in the business, working with Mel to ensure the administration of LUCKES is extremely organised and running efficiently, and be very confident with dealing with the general public in a warm and professional manner. There is potential for this role to become full time
Your expected start date: as soon as possible.
About Luckes Bistro
Mel and her team are passionate about creating delicious ‘feel good’ food and drink, using as much high quality, local, seasonal and organic produce as possible, much of it plant based. Everything served is made onsite. We cater for everyone from meat eaters, through to vegans and with a lot of gluten free options. We also hand make over 16 different types of cake and all, our desserts for the evening menu.
We are open 9am-5pm Monday-Saturday 9-4pm Sundays offering Breakfast, Morning Coffee, Lunch and Afternoon Tea. Every Thursday, Friday, Saturday evening we serve a lovely 'Sea & Shore' Menu with the main focus on fresh fish.
We have a great following of loyal customers, some come in every day, who we know by name. Our coffee is renowned for being some of the best in Chi. We take our coffee very seriously and achieve this with a combination of top quality organic beans and organic milk from the Goodwood Estate, made on a top of the range La Marzocco Espresso Machine.
As a family run business we are a close knit team which you will become a part of. It is a lovely environment to work in and we have a very good retention of staff as a consequence.
Luckes Botanical was opened last year at our premises next to Waitrose in Chichester - a prime location. With Melanie's background as a Chef-Nutritionist, a degree in Medical Herbalism and a trained Florist, she wanted to develop the business further and work with plants in a different way. All the flowers and plants come direct from Holland or local growers and are top quality. The gifts and homewares are all sourced by Melanie with the aim of being very beautiful and tasteful. The two staff who run the shop are seasoned professionals and absolutely brilliant with customers. Consequently the business has taken off and is growing steadily.
A fantastic new website is currently being built which will be a beautiful representation of both businesses in both words and pictures. It will allow customers to see all our menus and book a table as well as order flowers and gifts and book a consultation for wedding or funeral flowers and more.
**Job Type**: Part-time
**Salary**: £13.50-£14.00 per hour
Expected hours: 8 - 24 per week
**Benefits**:
- Discounted or free food
- Employee discount
- On-site parking
- Store discount
Schedule:
- Flexitime
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