Meeting Planner, Meeting Services Europe

3 weeks ago

London, United Kingdom Mastercard Full time

Our Purpose

We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a

culture of inclusion

for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation and delivers better business results.

Job Title

Meeting Planner, Meeting Services Europe

OVERVIEW

ROLE
- Research and procure information from suppliers, venues, restaurants, gifting, activities, etc., decide on best suppliers for the meeting and present recommendations to the client (Independent decision making)
- Develop venue presentation decks for client meetings
- Participate, present and play an active role on client calls, and weekly planning meetings as directed by planner
- Participate in site inspections, vendor meetings and provide onsite support as needed (travel is required) Independent decision making necessary with regard to area of responsibility. For example, if responsible for ground transportation, coordinator make all decisions to execute with excellence.
- Leverage Cvent technology tool for attendee management and invitations. Own invitation/website development and manage attendee guest lists and responses. (Independent Decision Making)
- Become proficient in departmental tools to ensure compliance including; Cvent, Coupa, Oracle, etc.
- Create and manage travel itineraries for VIPs as required (Independent Decision Making regarding format and communication)
- Produce collateral; name badges, labels, tent cards, etc. (Independent Decision Making on type of collateral used and look and feel for meeting)
- Act as an ambassador of the Mastercard brand and demonstrate the highest level of ethics and protocol at all times
- Meet all deadlines as established by leadership and adhere to project plan
- Other responsibilities as assigned

ALL ABOUT YOU
- Positive demeanor
- High attention to detail
- Embraces learning and is open-minded to new and creative ways of thinking
- Can-do attitude
- Flexible to adjust and pivot to everchanging needs
- Some prior practical meeting planning, communication and/or project management skills
- Proven organizational skills
- Intermediate to advanced Microsoft Word, Excel, Power Point skills required
- Hospitality experience preferred
- College degree preferred
- CVENT knowledge preferred

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

- Abide by Mastercard’s security policies and practices;
- Ensure the confidentiality and integrity of the information being accessed;
- Report any suspected information security violation or breach, and
- Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.

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