Sister/charge Nurse Administration Assistant/pa

3 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Surgery Division - Endoscopy Service - Nurse Manager's Administration Assistant
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Full time
- Part time
- Job share
- Flexible working
- Term time hours

37.5 hours per week (18.75 to 37.5 Hours Per Week)
- **Job ref**
- 164-5322448**Site**
- City Hospital and/or QMC and/or Treatment Center
- **Town**
- Nottingham
- **Salary**
- £22,816 - £24,336 per annum
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

Endoscopy are looking for a dynamic, hardworking and enthusiastic individual to work as administrative support to the endoscopy management team.

As a vital member of the ward team, you will work alongside the ward management team to ensure that the administrative work of the ward is of the highest standards. By undertaking this role you will be freeing up our clinical managers to do what they do best; to deliver care to our patients and their families.

Desirable but not essential, that you are educated to NVQ level 3 in administration or equivalent qualification or experience, and have comprehensive administrative/data management experience (preferably in an NHS setting or a busy office environment). Knowledge of MAPs/eRoster, Attendance and Wellbeing Policy is desirable but not essential as on the job training will be provided.

Main duties of the job

In addition to the below summary you will need to familiarise yourself with the full job Description and Person specification documents attached to this advert.

The main duty of the post will be to efficiently and effectively manage the administrative support to the Unit Sister/Charge Nurse to ensure the smooth running of the department. Assisting with rostering of staff, submission of payment details, recruiting documentation and attending and documenting attendance and wellbeing meetings. As well as daily delegated tasks.

The role includes General Administration duties, filing, scanning, photocopying, minute taking, processing of invoices, answering the telephone. Assisting with rostering, attendance and wellbeing and processing of payments.

You will need to have excellent computer skills, proficient in the use of Excel, Word and Outlook, and be able to work using your own initiative. You must also have excellent organisational skills, and the ability to juggle conflicting demands. Excellent interpersonal skills and telephone manner along with the ability to use them effectively to work with staff.

Working for our organisation
- O_ur organisation is driven by our strategic objectives and organisational values and behaviours.

NUH has a set of values and behaviours which are summarised in the job description for this post. Please note an assessment against these values and behaviours will be undertaken as part of the selection process.

We Build Trust; We Empower; We are Ambitious; We are Mindful; We are Nurturing; We are United; We are Honest.

Working in the NHS and at NUH is challenging yet rewarding. That is why we do all we can to support staff with rewards and benefits wherever we can.

We are able to offer dedicated physio support, discounted health treatments and access to fitness facilities.

We offer generous staff discount schemes with Boots and other local companies.

There's also the Blue Light Card which allows NHS staff access to discounts and offers from a host of national companies.

As part of our commitment to sustainability we also offer discounted travel schemes in partnership with local transport providers.

Detailed job description and main responsibilities

Efficiently and effectively manage the administrative support to the Endoscopy Unit Sister/Charge Nurse to ensure the smooth running of the department. Assisting with rostering of staff, submission of payment details, recruiting documentation and attending and documenting attendance and wellbeing meetings. As well as daily delegated administration tasks.

Use Microsoft products including Word, Excel, PowerPoint, Access and Project.

Create spreadsheets and databases.

Use Microsoft Access Databases and mail merge facilities to generate documentation.

Use Microsoft Excel Databases to collate/recharge staff uniforms to Finance.

Undertaking stocktakes (uniforms).

Process orders/invoices using E-Series/Integra and associated duties as appropriate.

Prepare agendas, type, photocopy, collate and distribute meeting papers.

Manage and maintain electronic diaries, arrange meetings, venues and travel arrangements and provide appropriate documentation.

Attend meetings, some of which may be off site. Arrange dates, venues, take and transcribe minutes (some of which are formal minutes for Investigatory Hearings) and distribute together with agendas and papers.

Make travel arrangements as required in respect of external conferences/seminars/workshops/meetings.

Manage and maintain a comprehensive filing system ensuring all files are up to date, using manual and electronic fi

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