Administrative Officer

6 months ago


Leeds, United Kingdom UK Health Security Agency Full time

The job purpose is to work collaboratively with all members of the team and/or Directorate to provide an accurate and effective business support service. The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative and surveillance duties. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely. Main duties and Responsibilities Specific duties of the role may vary depending on the site and teams/functions.

Improve the quality of services and contribute to the improvement of the administration service. To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently. Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary. Financial and Resource management Assist with the procurement of goods and services in-line with PHE policies and procedures, including: overseeing ordering of stationery and general equipment supplies for the office; ensuring appropriate levels of stock are maintained; and arranging travel and hotel bookings.

Meetings and Events Arrange, attend and provide secretariat support to teams and other internal and external meetings and/or networks as required. This will include: booking venues; organising hospitality; preparing and producing paperwork, i.e. agendas, action logs, collating and distributing all necessary information and documentation electronically and taking minutes or action notes as required. Ensuring all minutes or action notes are issued in a timely manner and agreed actions are appropriately recorded.

Assist with organising external and/or internal conferences, away days and training days, including registration and preparing resources. Information Governance and Information Management Operate and update a range of databases and computerised case management / surveillance systems. Input data and information accurately and completely, using the correct formats consistently with legislation, policies and procedures. Adhere to clinical governance and security of information arrangements at all times.

Other In addition to the job specific requirements above, this role will require adherence to all UKHSA Policies and Procedures. A full list of these are available on Pulse and form part of the employment contract. All staff will adhere to the UKHSA People Charter actively demonstrating the positive behaviours. All staff are expected to contribute to the delivery of corporate goals and objectives.

**The Behaviours tested during the interview stage will be**: Managing a quality service Changing and improving Delivering at Pace Interview Date TBC


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