Administrative Assistant

3 months ago

Newport, United Kingdom JoJo Maman Bebe Full time

A peek into your daily adventures:
Do you dream of a role where you can make meaningful contributions that finish in days well spent? If you’re ready to begin a fabulous adventure and you’re passionate about administration and organised, we have the perfect role for you.

At JoJo we’re on the lookout for an Administrative Assistant for our Supply Chain department, where you can join us in bringing our values to life: “Be the Why, Be a Pioneer, Be the Community, Be Kind and Be the Future”.

As a member of the team, you will be part of the importing and exporting processes from many international origins and destinations. You'll be dealing with the administrative and data entry elements ensuring our product is delivered to our UK warehouses on time so we can service our customers’ needs.

Attention to detail, excellent communication skills and a drive to learn are key traits for this role. You will be required to communicate with both external and internal customers, Microsoft Office Skills are essential and the ability to work as part of a team or individually to strict deadlines is a must. We love working as a team so you will be a natural people person with a great sense of fun

it’s an exciting time to join our Supply Chain team where we look to drive ahead with our strategy and work together to propel JoJo forward.

**A peek into your daily adventures**:

- Assisting in the data entry and updating of all Inbound shipments in line with the current processes.
- Reconciling Invoices to WMS (Warehouse Management System)
- Supporting the team with all daily tasks, ensuring data is accurately inputted into WMS (Warehouse Management System)
- Liaising with other departments concerning bookings and updates.
- Assisting with all Supplier documents (packing list/invoice) needed for Imports, communicating any issues to the relevant Supplier.
- Uploading data files onto WMS in preparation for Stock updates from 3PL warehouses.
- Monitoring bookings for delivery and estimated arrival dates are updated in line with the current process.
- Ensure all relevant documents are correct and filed for auditing purposes.
- Liaising with 3PL Warehouse teams on stock accuracy issues, picking processes and updates ensuring information is communicated to relevant departments.
- Complete all departmental daily/weekly reports as instructed by the Supply Operations team.
- Any other ad hoc duties provided by the supply Operations Management team.

Skills that make you shine:

- You’ll have a meticulous eye for detail.
- Excellent communication skills. You would be required to communicate with both External and Internal Customers
- An appetite to learn and develop.
- Microsoft Office Skills are essential.
- The ability to work amazingly as part of a team but you’ll also be a dab hand at working independently to strict deadlines.
- We love working as a team so you will be a natural people person with a great sense of fun.

**Just to give you a taste of our culture, we’ll be looking for you to**:

- Be a brand ambassador, safeguarding our values and ethos.
- Demonstrate honesty and respect in every interaction.
- Foster collaboration and open, active listening
- Take ownership of all aspects of the role.
- Can solve problems and communicate information to many levels.

Perks and Benefits:

- Flexible work options, including hybrid working.
- Is it your birthday? Take it off and celebrate
- Extra day of annual le Is it your birthday? For each year you’re with us, up to 38 days.
- Want to increase your holiday allowance? - holiday buying scheme.
- We love our products Get 40% off JoJo branded lines.
- Let’s celebrate JoJo doing well - non-contractual annual bonus scheme.
- Helping plan for the future - enhanced pension scheme.
- Financial wellbeing app - pay yourself 40% of your earned wages whenever you want.
- Prioritise your well-being with our Health and Wellbeing hub.
- Saying thank you - employee recognition programme.
- Give back with volunteer days to support our communities.
- Embrace an “It’s up to you” learning environment with ongoing training and development opportunities.
- Enjoy fabulous social events.
- Get on the move - cycle to work scheme.
- Your furry friend doesn’t have to stay at home - our offices are dog-friendly for friendly pooches.

Want to know more about JoJo?:
We make happy and helpful clothes and products that let children be children - in all their silly, messy, adventurous, noisy, imaginative joy. We design our clothes in London and pay attention to the details, so that all we make feels good, washes well, and lasts years.

We care deeply about the planet, so we source all of our products and materials responsibly. And customers can find us wherever they need us - in their community, online, and with trusted retail partners. We’re here for families and friends, and days well spent.

We embrace and openly welcome people from different cultures, perspectives and experience

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