Neonatal Unit Administrator

7 months ago


Chertsey, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full time

Work as an integral part of the Unit team including answering the security buzzer and ensuring the parents/relatives receive a friendly and welcoming service. To use internal computer systems e.g. Cerner/Badger for the input of patient information and requests, and accessing Trust information via the internal internet system. To ensure patients are admitted and discharged correctly and transfers are recorded on Cerner/Badger.

To update patient demographics ensure bed board is correct and babies are transferred in a timely manner. Answer telephone and co-ordinate messages initiating action accordingly. Use of the Trusts Evolve system, which manages Electronic Medical Records. Preparing documents for scanning by creating appropriate cover sheets and delivering notes to the scanning department.

To communicate with parents and families in a professional, sensitive and appropriate manner. Be available to listen to parents/relatives about their concerns issues and suggestions related to patient care management ensuring the Matron or Nurse in charge is informed immediately. In the absence of the Neonatal Facilities Assistant report and document faulty medical equipment and ensure parent accommodation is tidy and snack bar filled up. To liaise and communicate with other departments both internally and externally as appropriate.

To undertake photocopying and faxing as requested. To assist the nurse in charge with off duty. To carry out any other clerical duties of a similar nature as may be required by nursing and medical staff or the matron. To report an event, incident or complaint involving staff, parents, or visitor to the nurse in charge.

To attend annual mandatory training. To ensure a smart and groomed appearance at all times. To recognise the limitations of own competence asking for assistance from an appropriate member of staff whenever appropriate. To book advance appointments onto clinics via Cerner for various medical led clinics, e.g eye follow up and prolonged jaundice clinic.

To support staff in the use of Cerner/Badger, providing on the job training as required. To check data via fail safe system and ensure new-born blood spot samples/forms are completed correctly according to a pre-determined standard and suitable for sending off to the screening lab at St Helier. To order stationery using Oracle system Sort, distribute and prioritise incoming post using judgement and experience to decide which documents are to be passed to consultants and which may be passed to other areas for information or To arrange follow up outpatient appointments to Paediatrics and Ophthalmology. Making up new purple notes folders for loose filing and FIC folders.

Obtain, prepare and maintain Neonatal records for all babies on NICU ensuring that case notes stored are retrieved in good time. To organise the return of files no longer required in the Neonatal unit to Coding, ensuring accurate tracking of these files at all times. To obtain case notes required for audits and M&M meetings. To file any results and correspondence in case notes as required.

Ensure name labels, wristbands and blood spot are available in all purple folders. To update cot bureau on Badgernet in the absence of data administrator. To ensure all outcome Phlebotomy and NRAC appointments and clinics are amended and up to date Ensure any missed clinical outcomes are escalated to the relevant clinician and updated in Surrey Safe Care and Badgernet. To report It/systems errors on Hornbill.

To record daily checks on the 24/7 computers. To work with Neonatal Technician and use the Ipad to scan medical devices in and out of the unit. To report and record any medical devices loaned to other wards. Be able to work independently within NICU ensuring all daily jobs are completed and the booking of onward care for babies in NICU, TC and outliers on JBW.

To work closely with the paediatric team to facilitate changes in clinics and changes with consultants, adding and removing slots when needed. To liaise with staff concerned with patient services e.g. medical, health visitors, bereavement office, safeguarding team, NCOT.



  • Chertsey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    We are looking for a warm, friendly, forward thinking administrator to join our close-knit team 14 hours per week. The hours will be over 2 set days, 8 - 3.30 pm. As Neonatal Administrator you’ll be welcoming families and professionals onto the unit with a smile, whilst performing an assortment of administrative tasks to support the clinical team across...

  • Neonatal Assisstant

    7 months ago


    Chertsey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    We are looking to recruit a Band 2 Neonatal Assistant who is ready to work in an innovative environment where every team member makes a difference. You will be responsible for ensuring our equipment and environment is cleaned according to infection control standards, stocking up the nurseries and assisting the MDT to ensure the unit runs smoothly. This role...


  • Chertsey, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full time

    Clinical/ Professional Responsibilities To facilitate discharge of neonates providing initial support in the family home To liaise with the multidisciplinary team in relation to the discharge and follow up of neonates. Liaisewith Social Services where social circumstances raise concerns Participate in multi-disciplinary discharge planning meetings Represent...

  • Neonatal Assisstant

    6 months ago


    Chertsey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    We are looking to recruit a Band 2 Neonatal Assistant who is ready to work in an innovative environment where every team member makes a difference. You will be responsible for ensuring our equipment and environment is cleaned according to infection control standards, stocking up the nurseries and assisting the MDT to ensure the unit runs smoothly. This role...

  • Neonatal Dietitian

    7 months ago


    Chertsey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    We have a great opportunity to join our Dietetic team at Ashford and St Peter’s Hospital. We have a vacancy for a full time (37.5 hrs) Band 7 Neonatal Dietitian. The role offers a wide range of benefits including the opportunity for flexible working, hybrid working, as well as a range of professional development opportunities. We are looking for an...


  • Chertsey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    Our level 3 Neonatal Unit has an opportunity, for a highly motivated individual who has a passion for community care of the neonate, to join our team of specialist community nurses. The transition from an intensive care setting to home is a process that takes careful planning and preparation, as the community nurse you will guide this process and be required...


  • Chertsey, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full time

    Provide a comprehensive administrative support service to the Early Pregnancy Unit clinicians Be expected to organise their workload to ensure that an efficient service is provided. Ensure that confidentiality is maintained at all times Close maternity pathways on badgernet and Surrey Safe Care. Ensure any missed clinic outcomes are escalated to the relevant...


  • Chertsey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    For an informal discussion please contact Kudrat Kaur (Clinical Office Team Leader) on 01932 722480. To provide clerical support to the Early Pregnancy Unit. Close maternity pathways on badgernet and Surrey Safe Care. Ensure any missed clinic outcomes are escalated to the relevant clinician. Admit patients onto a virtual bedboard for outpatient...

  • Neonatal Assisstant

    7 months ago


    Chertsey, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full time

    Being conversant with the Trust and local policies for safe handling, cleaning and maintenance of equipment. To undertake and be responsible for the cleaning of all specialised equipment such as ventilators, incubators and breast pumps. Ensure equipment is correctly assembled and in safe working order. Ensure accurate record keeping is maintained on cleaning...


  • Chertsey, Surrey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    Job DescriptionAs a Paediatric Healthcare Professional, you will be working in a fast-paced and challenging environment, supporting the health and wellbeing of children and young people in our community.You will work closely with other healthcare professionals to deliver high-quality services to patients and their families. Your key responsibilities will...


  • Chertsey, United Kingdom SECamb Full time

    Provide general clerical, word processing and datainput support for the relevant teams as required. Coordinate and documentation relevant to allOperating Unit Staff, liaising with HR, payroll and thelead trainer as required Support our Operational colleagues, OperationsManagers and Operations Team Leaders. Organise weekly/monthly meetings for the Team,handle...


  • Chertsey, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full time

    Flexibility in the working patterns to fulfil clinical requirements and be willing to adjust these at short notice to accommodate unexpected changes. Using various systems such as Surrey Safe Care (Cerner), Evolve (Electronic medical records) to help manage the 18 week patient pathway. Ensure changes notified by patients are added accurately and immediately,...


  • Chertsey, Surrey, United Kingdom NHS Full time

    Nurse Leadership Opportunity in NHSWe are seeking a highly skilled and experienced Band 7 nurse to lead our Neonatal and Special Care Unit. As a Band 7 clinical lead, you will play a key role in shaping the future of healthcare at Peter's Hospitals NHS Foundation Trust.With a strong focus on quality and patient care, you will be responsible for leading and...


  • Chertsey, United Kingdom THORPE PARK Resort Full time

    **Facilities Administration** THORPE PARK Resort, Staines Road Chertsey, SURREY, KT16 8PN United Kingdom *** **Do you have administration experience? Are you looking for a role where no two days are the same? If so, Thorpe Park Resort may have the job for you!** We are currently recruiting for an Office Administrator, to support our Facilities team (a...


  • Chertsey, United Kingdom Hanwha Vision Europe Full time

    Starting salary stated but negotiable depending on experience. **Responsibilities**: - To provide support to the Head of Administration on new and ongoing company projects, compile and review budgets, research suppliers/contractors, liaise with vendors and track projects, monitoring and reporting on progress - To assist in the administration and...


  • Chertsey, United Kingdom Hanwha Vision Europe Full time

    Starting salary stated but negotiable depending on experience. **Responsibilities**: - To provide support to the Head of Administration on new and ongoing company projects, compile and review budgets, research suppliers/contractors, liaise with vendors and track projects, monitoring and reporting on progress - To assist in the administration and...


  • Chertsey, United Kingdom Parkside Office Professional Full time

    My client are an international company with a sales office in Chertsey, they are looking for a Sales Administrator to process customer orders from order entry and inventory management through to delivery of products to customers. This is a temporary role(ongoing) paying £28-30 pro rata. Training will initially be in the Chertsey office then you will work...

  • Administrator

    7 months ago


    Chertsey, United Kingdom Compass Group Full time

    Foodbuy is a leading food procurement organisation based in the UK. With over £1bn of managed spend, we bring together the widest range of foodservice and hospitality clients on the planet to buy food, and everything associated with it. We work closely with our clients to deliver expert procurement services saving them both time and money and enabling them...


  • Chertsey, Surrey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation... Full time

    Unique Opportunity for Clinical DevelopmentThis is an ideal opportunity for a highly motivated ST3 or above (or equivalent, including CCT holder/equivalent) to work and gain experience in a medium-sized District General Hospital with some tertiary services, including level 3 neonatal unit and an Endometriosis Centre.The successful candidate will be expected...


  • Chertsey, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    Reception/Administration Staff Emergency Services (3 posts) **Part Time**: 27hours a week (night receptionist) **Shift pattern**: This shift pattern is 11.5 hour shifts 22-08 rolling rota 4 on 8 off but can be changed to meet the demands of the service. This will include weekdays, weekends, nights, and Bank Holidays. You will need to have the flexibility...