Administrator

4 months ago

Chertsey, United Kingdom Compass Group Full time

Foodbuy is a leading food procurement organisation based in the UK. With over £1bn of managed spend, we bring together the widest range of foodservice and hospitality clients on the planet to buy food, and everything associated with it. We work closely with our clients to deliver expert procurement services saving them both time and money and enabling them to focus on what really matters to their businesses.

Foodbuy are actively acquiring new businesses which means there are many new suppliers being onboarded (both Food and Supplies, Equipment and Services). We’re looking to hire an Administrator to assist the existing team to gather information about the suppliers and support the risk assessment process.

You will also assist the other Vendor Assurance team members with various tasks (managing foreign bodies on the AIR system, requesting specifications and certifications from suppliers) depending on the need of the business.

**Key responsibilities**:

- The postholder is responsible for maintaining due diligence for those suppliers by ensuring that the suppliers are able to supply safe, legal products and of the quality that the client specifies with no reputational risk to Foodbuy.
- Send supplier questionnaires to the suppliers and assess the responses
- Liaise with NSF to ensure that all new food supplier audits are scheduled and arranged according to the risk-based frequency so no active suppliers are missed but that suppliers with no spend are queried with the business and removed from the schedules.
- Liaise with NSF regarding supplier issues to find a resolution and escalate as necessary i.e. refusal of audits or to provide information, chasing corrective actions and supporting evidence, outstanding invoices.
- To raise concerns about any suppliers through audits or supplier questionnaires to the relevant category buyers and account managers for further escalation.
- To gather specifications, and other certifications from the suppliers as necessary
- Liaise with units and HSE team to manage the foreign body complaints being sent to suppliers through the Accident and Incident reporting system and close out customer foreign body complaints to the satisfaction of the customer and client and prevent reocurrence. Chasing suppliers for response letters, checking that the responses are appropriate and liaising with the suppliers if not.
- Update the AIR System to ensure that reporting to both Group, the HSE and Foodbuy teams is accurate
- Assist with onboarding of Supplies Equipment & Services (SES) suppliers and checking of accreditations for existing SES suppliers through SAFEcontractor / Chas etc websites.
- Review existing SES supplier information is accurate and ensure suitable third party accreditations and insurances are in place
- Input information onto the TPIDD system (Third party Integrity Due Diligence) for new and existing suppliers.
- Support the update of supplier information on the SEDEX system.

**Skills required**:
**Essential**
- Excellent administrative skills
- Excellent communication skills
- Ability to self-manage and organise
- Excellent IT skills - MS Office particularly Excel and websites.

**Desirable**
- HSE or Food hygiene experience or qualification
- Excellent friendly but professional phone manner
- Must be able to multi-task
- Excellent attention to detail
- Customer service experience

We ensure you're rewarded for all your hard work, which is why we offer a comprehensive benefits package which includes but is not limited to:

- Contributory pension scheme
- Grow your career with our Career Pathways and MyLearning programmes
- Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
- Save money on your food shop with discounts on Tesco, Sainsbury's, Morrisons and many more
- Up to 44% off cinema tickets to enjoy your favourite blockbuster
- Receive cash rewards every time you spend and use them on a wide range of brands
- Un-wind with us with free wellness, mindfulness and exercise classes
- You can share all discounts and offers with your friends and families

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