Senior Accounts Payable Assistant

2 weeks ago

London, United Kingdom GSF Car Parts Full time

**About The Role**:
We are looking for an Senior Accounts Payable Assistant to join the fast-paced purchase ledger team. As the Senior Accounts Payable Assistant, you will provide support to the Head of Accounts Payable, assist with the financial operations of the company by managing and processing invoices and payments.

**Main duties include**:

- Processing weekly payments to suppliers ensuring adherence to payment terms and company policies.
- Verifying and reviewing all incoming invoices and credit notes for accuracy, completeness, and adherence to company policies and procedures.
- Collaborate with other departments, such as purchasing and finance, to ensure smooth and efficient processing of invoices and payments.
- Match and process high volumes of Stock invoices with purchase orders, Good Receipts, and other supporting documentation.
- Code and process high volumes of Non-stock (Opex) invoices into the accounting system accurately and in a timely manner.
- Send high volumes of invoices to internal stakeholders for approval.
- Collaborate with suppliers and internal stakeholders to resolve invoice discrepancies efficiently and effectively while maintaining positive relationships and adhering to supplier payment terms.
- Reconcile supplier statements monthly identifying and resolving any discrepancies or errors and ensuring accurate payment of invoices.
- Maintain accurate and up-to-date accounts payable records including online Filing of invoices/ Credit notes and other related documents for easy retrieval and audit purpose.
- Assist with month end and year end closing activities, including preparing and reconciling accounts payable reports and statements.
- Support with the development and implementation of process improvements to enhance efficiency and effectiveness of the accounts payable function.
- Train, support, and mentor accounts payable clerks when required.
- Assist with other accounting tasks and projects as assigned by management.

40 hours per week Monday to Friday

**About You**:
**What you'll need to succeed**:

- Proven experience of working in a similar role, ideally within a multi-site organisation
- Ability to work efficiently in a fast-paced environment
- Able to process high volume of paperwork
- Effective communication skills
- Good attention to detail
- Good organisation skills
- Knowledge of MAM, MS Office would be helpful, but not essential

**About Us**: GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment and specialist training. The group has over 175 branches nationwide and a turnover exceeding £475 million. Built on the heritage and success of a dozen local brand identities acquired over several years, we have traded as one brand since November 2021. Our branch network is bolstered by centralised support and expertise from specialist departments in key areas such as procurement and supply chain, marketing and national accounts. The business also benefits from integrated IT systems, which include our industry leading catalogue system, Allicat, and access to the Group's national garage programme, Servicesure.

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