Accounts Payable Assistant

3 weeks ago

London, United Kingdom Jellycat Full time

Creating original and innovative luxury soft toys, Jellycat combines luxurious fabrics with quirky and cute designs and sells its products online and via stockists throughout the UK, Europe and the rest of the world.

We are currently seeking a highly skilled and experienced Accounts Payable Assistant to join our Financial Control & Reporting team responsible for managing supplier invoices and payments. As the Accounts Payable Assistant, you will be responsible for efficiently processing invoices, managing payment runs, and ensuring accurate posting of transactions into our accounting system. Reporting directly to the Senior Management Accountant, you will play a critical role in maintaining strong vendor relationships, optimizing cash flow, and supporting the overall financial health of the organization.

**You'll be;**
- Process non-PO supplier invoices timely and accurately
- Monitor non-PO invoices awaiting approval and ensure that department budget holders are approving timely to ensure timely payments
- Prepare and be accountable for all non-stock payment runs
- Maintain compliance with the supplier set-up process by coordinating with various departments and suppliers
- Manage Concur expense reimbursement system alongside rest of AP team
- Post purchase ledger entries into the accounting system, including invoices, payments and allocations
- Manage of direct debits around supplier payments and administration of company credit cards
- Support in preparation of monthly accruals and prepayments
- Perform month end balance sheet reconciliations
- Implement and adhere to internal controls
- Assist with preparing and collating support for year-end audits
- Maintain accurate and up-to-date vendor records and files
- Review and analyze vendor statements to ensure accuracy and resolve discrepancies
- Perform vendor reconciliations to ensure all invoices are appropriately accounted for in the system
- Monitor accounts payable aging to ensure timely payments and follow-up on outstanding invoices
- Assist with implementing new processes and systems
- Participate in special projects as assigned by senior managers of the finance team
- Continual process improvement to implement appropriate controls and segregation of duties within the accounts payable function
- Perform ad hoc reporting and provide assistance when required

**You'll have;**
- 1-2 years of experience in an Accounts Payable role
- Knowledge of the purchase-to-pay process
- A self-starter who can build strong relationships and work effectively within a team
- Comfortable handling a high volume of transactions
- Possesses a keen eye for detail and a solid understanding of Microsoft packaging, including Excel (e.g. VLOOKUP, SUMIF)
- Familiarity with computer-based accounting packages
- Maintains a can-do attitude, especially when faced with challenges and time constraints
- Must be organized and able to prioritise workload effectively in a fast-paced environment
- Proactive and self-motivated attitude
- Ability to maintain confidentiality and handle sensitive information professionally
- Studying/desire to study towards a qualification (AAT/ACCA/CIMA) nice to have

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