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Certification Assistant

4 months ago

Westhill, United Kingdom IKM Testing Full time

IKM testing Aberdeen are looking for a Certification Assistant to join our Certification Team on a full time permanent basis.

**Overall Purpose of the Job**

Responsible for handling administrative tasks and providing support within the Certification Team. To carry out QC and verification checks on pressure tests, calibration certificates and a whole range of certification-related documentation. To work under direction of the Certification Coordinators to ensure prioritised tasks are completed on a timely manner and accurately. Shall be involved with uploading and maintaining of certification and amending of our database within the AX system. A large part of the job shall be ensuring our records are kept up to date but also working on the operational side, assisting with creating certification packages for each mobilisation.

**What we offer**

At IKM our people are important to us, and we strive to provide a first class employee experience, which includes:

- A fantastic benefits package - private medical insurance, pension scheme, enhanced holiday allowance, employee assistance program, health and wellness options and various salary sacrifice schemes including annual health MOT's, car maintenance, tech benefits and cycle to work.
- Career development - We strive to provide an engaging and challenging environment that supports and aligns our employees careers aspirations through continual development.
- Flexible working - We understand people live different lives, we offer the flexibility of hybrid working and hours that suit you and us - let us know your requirements and we'll see how we can make it work.

**Roles and Responsibilities**
- Attending daily mobilisation meetings as required (under direction of colleagues) and participating where possible.
- Attending daily Workshop-Certification team meetings as required (under direction of colleagues) and participating where possible.
- Carry out QC checks of on-site pressure tests and saving into our systems.
- Reviewing and flagging any discrepancies within the chart register.
- Ensuring our registers are up to date (hose register in particular).
- Providing cover for Certification Coordinator(s) as required.
- Liaising with Supplychain and Workshop on third party certification.
- Liaising with Workshop Depts (mainly mobilisation or maintenance team) on IKM equipment certification.
- Uploading of certification into AX system and maintaining database.
- Carry out duties and responsibilities in accordance with all company policies, protocols, procedures, risk assessments and system s (including emergency and incident routines)
- Liaise with Project Leads on mobilisation dates any customer specific requirements, updating all relevant parties accordingly.
- Liaise with Operations on certification matters and act as the Certification Focal Point.
- Shadow colleagues within the team.
- Raise improvement ideas to colleagues and line management.
- Produce step-by-step guides for certain tasks within the team and operation of the AX certification module.
- Handle all administrative tasks and regular review of the team mailbox.
- Be proactive and organised. Highlighting any potential issues or high importance tasks/matters to Certification Coordinator(s).
- Work under direction of Certification Coordinator(s) to generate any asset numbers for new or unnumbered equipment/hoses/instrumentation and update registers accordingly.

**Qualifications Required (Technical, Professional, Academic)**

Essential:

- Enthusiasm and commitment.
- Excellent Microsoft office skills
- Good quality focus

Preferred:

- Competence in using AX / SAP systems.
- Any technical courses in Certification or in CE, ATEX, UKAS.

**Salary**: £10.00-£100.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Company events
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Paid volunteer time
- Private dental insurance
- Private medical insurance
- Profit sharing
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Application question(s):

- Will you be able to reliably commute to Westhill, Aberdeenshire, AB32 6JL?

Work Location: In person