Document Control Administrator

1 week ago


WestcliffonSea, United Kingdom Mid and South Essex NHS Foundation Trust Full time

We have an exciting opportunity for a motivated individual with excellent communication, interpersonal and organisational skills to join our team. We take pride in nurturing a friendly and supportive environment in which to work while ensuring we deliver a high quality service.

We are looking to recruit a part-time Document Control Administrator, who will be based at Southend Hospital/Britannia House but must have the ability to travel between Trust sites where required (a shuttle bus is available to travel between the sites). We can also provide some remote working (to be agreed with the Line Manager).

You will be responsible for providing the Document Control team with effective and efficient administrative support to include excellent IT skills, Word, and Excel, and to assist the department in maintaining its seamless delivery of services. In addition, this role involves providing a high quality, patient focused and comprehensive administrative support service, guided by standard operating procedures.

The role will include formatting and proofreading of documents, setting agendas, recording minutes, data entry, maintaining electronic databases relating to the organisation of the administrative workload of the Document Control team. This post involves working and liaising with a multi-disciplinary team including clinicians, managers, and other administrative staff in a professional manner in written, verbal, and electronic formats.

The role involves supporting the Document Control team in line with managing the document control process across all care groups/divisions/service areas within the Trust ensuring that those divisions/service areas are held to account for appropriate document management and control.

**Duties may include but are not limited to**:

- Preparation of Joint Document Management (JDMG) meeting agenda, sending out invites and recording the minutes of JDMG meetings.
- Record the minutes for weekly Document Control team meetings.
- Assist in ensuring that documents are kept in the right location, in the correct format and are accessible to all appropriate internal parties.
- To actively support and promote the delivery of the Document Control strategy workplan and divisional communication strategy.
- To assist with the transfer of patient information leaflet (PIL) assets to separate folder and update the PIL log.
- To respond to claims and policy requests.
- To complete various monthly rolling audits, data collection, updating graphs and updating relevant reports

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

If you have a positive and friendly outlook and are able to work well under pressure, please read the enclosed Job Description for more information about this excellent opportunity.



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