Document Controller

7 days ago


StokeonTrent, United Kingdom Falcon Green Full time

**Document Controller**
- National Main Contractor
- Freelance/FTC: 2 years
- Rate: up to £20 per hour
- Site based: Stoke-on-Trent
- Start date: June 2024

We are currently searching for a Document Controller to join one of the UK’s most successful main contractors. This role is on a brand new scheme in Stoke which will be starting in June 2024. The project has a two-year run time and this role will also run for that duration. There is scope for with a rolling freelance contract or a fixed-term contract and the details can be discussed prior to interview.

**General roles and responsibilities**:
Document Management:

- Implementing and maintaining document control procedures and systems.
- Ensuring all documents are properly formatted, reviewed, approved, and distributed according to established procedures.
- Managing the organization's document repository, ensuring easy access and retrieval of documents.
- Tracking changes to documents and maintaining document revision histories.

Quality Assurance:

- Ensuring compliance with relevant quality standards and regulations, such as ISO standards or industry-specific requirements.
- Conducting regular audits to verify document control processes and identify areas for improvement.
- Providing support during internal and external audits by ensuring document availability and accuracy.

Communication:

- Serving as a point of contact for document-related queries from internal and external stakeholders.
- Facilitating communication between different departments or regional offices regarding document requirements and procedures.
- Distribute important documents and announcements to relevant stakeholders in a timely manner.

Training and Support:

- Providing training to employees on document control procedures, including document creation, review, approval, and storage.
- Offering support and guidance to employees regarding document management tools and systems.
- Assisting in the development of document templates and guidelines to ensure consistency and efficiency.

Continuous Improvement:

- Analysing document control processes to identify inefficiencies or bottlenecks.
- Proposing and implementing improvements to streamline document management workflows.
- Keeping abreast of industry best practices and technological advancements in document management.

Reporting:

- Generating regular reports on document control activities, including document status, compliance metrics, and any issues or discrepancies.
- Presenting findings and recommendations to management for decision-making purposes.

**Experience Required**:

- 3 + Years Document Control experience.
- Strong understanding of 4Projects EDMS system. Other specific system training will be provided.
- Experience working in the construction industry is essential.

**Job Types**: Full-time, Temporary contract, Fixed term contract, Freelance
Contract length: 24 months

**Salary**: £17.00-£20.00 per hour

Expected hours: No more than 50 per week

Schedule:

- Monday to Friday

Work Location: In person


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